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Shawna McAlearney

Shawna McAlearney is the Marketing Specialist for Appligent Document Solutions.
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The PDF/A Competence Center Enriches DMS EXPO

July 30, 2009 (Cologne) – For the third year in a row, the PDF/A Competence Center will be present at the DMS EXPO with its lecture program and trade show stand. From September 15 to 17, eight members – Adobe Systems, callas software, Cartago, Compart AG, Crawford Technologies, LuraTech Europe, PDF Tools and SEAL Systems – will present their products and services for PDF/A at Stand G059 in Hall 7. On September 14, a day prior to the start of the DMS EXPO, the PDF/A Competence Center will also offer a half-day seminar in Cologne. Here participants will receive detailed information on the ISO standard for long-term archiving and will learn about the benefits of PDF/A and the areas in which it can be applied.

Expanded areas of application for PDF/A
PDF/A has developed to become the preferred archiving format. Increasing numbers of companies and public agencies are considering how best to take advantage of the characteristics of PDF/A in implementing their archiving strategy.

The exhibiting companies at the PDF/A Competence Center stand will demonstrate how PDF/A documents are created from electronic or scanned files. Not only can visitors become acquainted with the advantages of PDF/A, they will also learn about such topics as how metadata are supported, e-mail archiving with PDF/A and PDF/A-2.

Metadata – that is supplemental information about a file – is increasing in importance for document processing and archiving. Metadata enables documents to be located faster or processed automatically. The PDF/A standard provides for the support of XMP metadata. Visitors to the stand at the DMS EXPO can learn in detail which metadata specifications are required by the ISO standard and what consequences these have for PDF/A conversion. A topic of current importance is e-mail archiving. Members at the PDF/A Competence Center stand will explain how companies can convert all their electronic messages including attachments to PDF/A to ensure that they are securely readable when stored long term.

And last but not least, it is important to the professional association to provide information on advances in the ISO standard. PDF/A-2, which should be released around the end of 2010, will include some technical innovations beyond the current format version. However, in the view of the experts, there is no reason to delay an archiving or migration project until PDF/A-2 is available, as PDF/A-1 will remain valid and upward compatibility is assured.

Solutions and a daily program of lectures on all aspects of PDF/A
During the daily presentation program, which will also be conducted at the stand, visitors will learn how PDF/A differs from other formats for long-term archiving, what advantages it offers and how companies can switch their archiving strategy to PDF/A. The experts will address both the migration of existing archives as well as the practical introduction of PDF/A. For example, its use in conjunction with document management or digital inbox and outgoing mail solutions will be discussed. Metadata support is also on the agenda, along with the archiving of e-mail and web sites. For international visitors, the afternoon will feature a presentation in English on the basics of PDF/A. OpenLimit and intarsys, who are represented as logo partners, will conduct presentations on the subject of digital signatures with PDF/A.

Those who first want to get a condensed overview before the start of the DMS EXPO also have the opportunity to attend a half-day PDF/A seminar on September 14. This will be the fourth time the PDF/A Competence Center has held such an event before the DMS. It enables participants to make the connection between theory and practice easily and be well prepared for the trade show on the following day. Presenters include Bernhard Zoeller, a noted ECM expert and CEO of Zoeller & Partner, as well as experts from the management board of the PDF/A Competence Center.

Olaf Druemmer, CEO of callas software GmbH, summed it up when he noted that “The times when we first had to explain to visitors at the DMS EXPO what PDF/A is are past. We expect that this year we will experience a greater number of detailed questions involving metadata support, e-mail archiving with PDF/A and other issues.”

About PDF/A
The ISO 19005 standard (PDF/A) defines requirements for creating documents suitable for archiving based on the widely available PDF format. The standard specifies in detail what content is allowed and what is not. These and other specifications are intended to ensure long-term readability of the documents regardless of the application software and operating system in which they were originally produced. The advantages of PDF/A such as full-text search capabilities have led it to already replace TIFF as the preferred archiving format in numerous international governmental organizations as well as in private industries.

About the PDF/A Competence Center
The PDF/A Competence Center was established as an international association in 2006. The objective of the association is to promote the exchange of information and experience in the field of long-term archiving in accordance with ISO 19005 (PDF/A). The management board is composed of executives from callas software GmbH, Compart AG, intarsys consulting GmbH, LuraTech Europe GmbH, PDF Tools AG (CH), PDFlib GmbH and SEAL Systems AG. Within less than three years, more than 100 companies and various experts from about 20 countries have joined the PDF/A Competence Center. The executive chairman is Harald Grumser, CEO of Compart AG, Dr. Hans Baerfuss, CEO of PDF Tools AG, Switzerland, is the executive vice-chairman.

Editorial contacts
PDF/A Competence Center
c/o LuraTech Europe GmbH
Thomas Zellmann
Kantstr. 21
10623 Berlin, Germany
Phone: +49 30 394050-0
Fax: +49 30 394050-99

good news! GmbH
Nicole Koerber
Kolberger Str. 36
23617 Stockelsdorf, Germany
Phone: +49 451 88199-12
Fax: +49 451 88199-29


The PDF/A Competence Center Enriches DMS EXPO

Tags: DMS Expo, archiving strategy, scanned files
Categories: PDF/A