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The veraPDF consortium has released version 1.0 release of its veraPDF software for validating all parts and conformance levels of ISO 19005 (PDF/A). This release is required by PREFORMA in order to initiate Phase 3 testing and acceptance.


Apple’s PDF problems get worse on Sierra, says Tidbits publisher.

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The final beta-release of veraPDF is now available. Version 1.0 is expected on January 9th 2017. The 1.0 release is required by PREFORMA in order to initiate its Phase 3 testing and acceptance process.

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It’s all about the strategic perspective on PDF.

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The website Technology Decisions wrote: For the first time, PDF Day will be held in Australia during November. The event is designed to assist CIOs, document management experts and electronic content policymakers understand ISO-standardised PDF technol …

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veraPDF version 0.26 includes the first beta release of the new purpose-built PDF parser. This release can be used alongside the PDFBox parser to compare results. In addition, a new batch processor and updated reporting engine have been included.

IDM: Will you be ready for PDF 2.0?

ISO 32000 Project co-Leader and PDF Association member Peter Wyatt talks PDF 2.0 and the upcoming PDF Day Australia conference on November 25 in Sydney.


Have you used veraPDF? Let the project’s funder know your views!


This survey was designed for people with disabilities using adaptive technology. Every attempt has been made to ensure that the survey is accessible. It has been tested by people who use adaptive technology. There is an e-mail link at the beginning of the survey to use if you find any problems or have any problems filling out the survey.

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The latest veraPDF now includes batch processing (beta), additional error-handling and extraction of the AFRelationship key.

Looking for PDF expertise in the Asia / Pacific region! Come to PDF Day Australia on November 25, 2016 in Sydney!

The latest incremental release reflects user requests, some minor fixes and a decision taken in the PDF Validation TWG.

US agencies have released updated guidelines on digitizing books and other materials.

PDF/UA documents from Microsoft are on the way.

version 0.20 is a minor update to the software. In addition, 34 files have been aded to the test corpus for PDF/A-2b.

veraPDF ships a new interim release.

The composition of the Board now includes six from Europe and four from North America, including Adlib Software, Adobe Systems, callas software, Datalogics, DocuSign, Intarsys, Levigo, LuraTech (a unit of Foxit), Nitro and Satz-Rechen-Zentrum Berlin.

The veraPDF purpose-built validator for PDF/A now covers all parts and conformance levels of PDF/A.

At drupa 2016, the world’s leading trade show for graphic and industrial print as well as media and multichannel, PDF is a hot topic.

Apple’s latest tablet brings ColorSync functionality to iOS.

Along with 65 new atomic test suite files, the 0.14 release features validation of all parts and conformance levels of PDF/A.

PDF Association Executive Director Duff Johnson wins the Thomas Bagg Standards Award.

The 2016 PSD handbook version is published – German version will be provided soon.

PDF’s value-proposition is exemplified by a USB key developed to monitor temperatures in shipping containers.

veraPDF 0.12 features improved PDF/A-2b and PDF/A-3b validation and a complete REST API.

An optional PDF/UA conversion add-on will soon allow users to create PDF/UA documents from Google Docs.

PDF/UA is the newest US National Standard, and it’s available for only $15 from!

It’s a milestone release for this open source, permissively-licensed Java software for PDF creation and processing.

The Nordic Council of Ministers adopts PDF/UA for a key publication series.

Release 0.10 includes a substantially improved CLI, an initial set of PDF/A-2 test files, and more.

The latest Quark Xpress will be able to repurpose PDF page content into its own object and layout model.

A world-leading chat application adds PDF support before any other.

Among many other accessibility-related enhancements to its Office products in 2016, Microsoft plans to improve support for PDF/UA.

As with every other industry, the architectural, engineering and construction industries have been slowly transitioning from paper to electronic documentation and specifications. PDF/E is the ISO subset of PDF designed for these applications.

Videos and presentations from the November, 2015 PDF Accessibility Days are now available!

Now a Partner Organization, the 3D PDF Consortium will bring the experience of 3D PDF development and implementation to the PDF Association.

This is an incremental bugfix release based on the earlier 1.8.10 release. It contains a couple of fixes and small improvements.

Developed by the PDF/VT Competence Center, these application notes demonstrate the various design features of the PDF/VT file format and are designed to aid implementers of PDF/VT workflow tools.

veraPDF 0.8 includes several updated features and a variety of bug-fixes.

Videos from the PDF Technical Conference are now posted!

Matt Kuznicki is elected Vice Chairman of the PDF Association’s Board of Directors on November 23, 2015.

Google’s latest release of Chrome includes updated support for PDF viewing.

Karlen Communications is surveying users with disabilities to better understand the end user experience of PDF documents within that population.

SD Times talks PDF with a number of developers in the electronic document field, including several PDF Association members.

The amended Transparency Directive will require public company annual financial reports in an ESEF beginning January 1, 2020.

The veraPDF consortium has announced the 0.6 release of the veraPDF PDF/A validation software and test-suite. This release features validation of conformance criteria for PDF/A-1b.

The European Disability Forum reports that European Commissioner Thyssen has confirmed that the European Accessibility Act, under development since 2012, is ready for discussion, and possible approval by the College of Commissioners on 2 December. 2015.

With the initial discussions having started in 2012, PDFBox 2.0.0 has been in the works for quite some time – and now it is in its final stages! Interested parties are invited to provide feedback on the just released PDFBox 2.0.0-RC1 Release Candidate rather sooner than later. A Migration Guide gives users coming from PDFBox 1.8 or earlier an overview about things to look at when switching over. More details will become available in due course.

Firefox will drop support for plugins based on NPAPI by the end of 2016.

Announcing a new 3D PDF solution using PRC.

Paper is still with us: “Digital books accounted last year for around 20 percent of the market, roughly the same as they did a few years ago.”

2 PDF-packed days; 3 tracks, 37 sessions, and two great keynote speakers: Adobe’s Phil Ydens and Silent Circle’s Jon Callas!

The 0.4 release includes the first complete (in principle) PDF/A-1b validation profile, and while unverified, tests well against the internal corpora.

Official PDF Association PDF/A and PDF/UA flyers updated

PDF creation is now native in Windows.

The complete specification for Unicode 8.0 is now available, with 7,716 new characters.

Release 0.2 of veraPDF does not yet perform PDF/A validation, but as a proof-of-concept it demonstrates the approach selected for project.

Link-farming with PDF (still) fools Google. What are they parsing, and what are they doing with what they get?

Will Android heavyweight Samsung introduce PDF annotation support?

The latest version of the Unicode Standard adds 7,716 new characters and six new scripts. New additions range from emoji characters (including five modifiers for diversity), new ideographs for Chinese, Japanese, and Korean, support for more lowercase C …

PDF/A adoption remains slow, even in European academic archives.

Will PDF/UA be an option or a requirement for PDF documents in the coming refresh of Section 508? Duff Johnson walks you through the issues and reviews 3rd party testimony on PDF/UA.

EU policy-makers reconsider application of WCAG 2.0-based regulations to non-web content.

The PDF Technical Conference 2015 in San Jose, California this coming October offers a unique collection of developer-oriented resources to help non-experts grow PDF-specific knowledge.

The first set of 49 candidate test suite files has been loaded to veraPDF’s public Github repository.

Following 24 hours of teleconference meetings ISO committee delegates and PDF Association members gather in San Jose.

In essence, Xplor is about doing clever things with PDF files.

Germany Standards bureau bans lossy JBIG2 compression from use in German federal agencies.

In October 2014 the PDF Association (in association with its veraPDF consortium partners) won phase 1 of the PREFORMA contract to design and develop an industry-supported open-source PDF/A validator. PREFORMA has now awarded Phase 2, prototype development, to the veraPDF consortium.

Adobe delivers the 12th major version of the software that introduced PDF.

PDF Association Executive Director testifies to the US Access Board

For members only, the PDF/A Adoption Survey collates impressions of the marketplace factors affecting PDF/A adoption.

Preservation risks associated with PDF/A, a formal analysis.

The X7 Technical Suite has been enhanced with new support for ISO standardized PDF technology.

Adobe Systems announces Acrobat DC as its replacement for Acrobat XI.

The PDF Association teamed up with Nitro to get as many respondents as possible to a survey of knowledge workers.

PDF/UA is featured in the US Access Board’s 2015 Notice of Public Rule Making for the Section 508 refresh.

Karen McCall will be speaking at this year’s CSUN conference about “The Implementation of PDF/UA and Standardized Access to PDF Content”. In an interview with Australia based W3C member Access iQ she shares her take on accessible PDF and the role of PDF/UA ahead of the CSUN conference.

Apache PDFBox becomes a Partner Organization of the PDF Association.

The Open Preservation Foundation and the PDF Association have signed an agreement to formally recognize their on-going collaborative partnership.

Electronic invoices: New uniform data format ZUGFeRD saves money and helps SMEs

A just-published report from the Australian government finds that PDF as a file-format is accessible but that PDF as supported on mobile devices is not.

The 2nd edition of PDF/UA is a minor revision, but what’s more exciting is that it conforms to PDF/UA!. Developers interested in accessible PDF should acquire it without delay.

An overwhelming majority say that they learned readily applicable information, both from the sessions and one-on-one discussions.

The Product Representation Compact (PRC) format for sharing 3D data with end users has been published as ISO 14739-1:2014.

PDF/A l’essentiel 2.0 – PDF pour l’archivage a? long terme is the french translation of PDF/A in a Nutshell 2.0. You can read the brochure online or download a free PDF version.

The VeraPDF consortium, which includes the PDF Association as a lead partner, has been awarded the PREFORMA first phase design contract for a definitive PDF/A validator.

The Document Imaging Report covers PDF Day and talks about support for PDF in the ECM marketplace.

This year’s JavaOne show in San Francisco sported (at least) four members of the PDF Association. Mark Stephens offers his impressions of the premiere event for Java developers.

The PDF Association today announced the appointment of the organization’s Vice Chairman to the role of Executive Director.

A 5 minute survey providing insight into the way people think about electronic documents vs. documents on paper. The questions invite the user to reflect on how they use (or don’t use) electronic documents to get things done.

The PDF Day events in Washington DC and New York City offer executives and managers high-level, non-commercial information to improve their understanding of how PDF fits into their technology infrastructure, and what they could do to further leverage it.

Yvonne Friese, ZBW, shares her thoughts about the PDF Hackathon titled “Preserving PDF – identify, validate, repair”, which took place in Hamburg, 1 – 2 September, 2014. PDF Association Chairman Olaf Drümmer attended the hackathon as speaker and technical expert.

SSL has a long history of delivering reliable satellites and spacecraft systems for commercial and government customers around the world. As the world’s leading provider of commercial satellites, the company works closely with satellite operators to pr …

Open document formats like PDF/A, HTML5 and ODF will become obligatory for government documents, minister announced.

Berlin, 13 March 2014 – callas software GmbH, a provider of powerful PDF technology for publishing, printing production and document archiving, has just launched version 5 of its pdfaPilot. This new release allows users to archive emails in PDF/A forma …

Foxit’s blog explains how Foxit’s PDF rendering technology is now part of the open source PDFium project, seemingly also used by Google for their Chrome browser.

Not all document formats have managed to become a standard and nowhere near enough deliver what they promise. So what can or should we expect from a format? What are the most important quality characteristics of a format and how can we find out whether …

Launched April 23, 2014, the joint ISO TC 130 WG 2 FTF 3 and PDF Association Working Group just met again on May 21, 2014. The group is quite active and will meet every two weeks in the coming months. Their initial focus is on developing best practice guidelines on expressing product intent, completely independent of JDF which is considered too complex by numerous potential PDF/VT users, who value the relative simplicity of output control options in AFP or PostScript. The next web meeting will take place on June 2, 2104.

Fogra’s “ISO News 17” provides detailed information about the meetings of ISO TC 130 (the ISO technical committees on “Graphic technology”) in London in March 2014. PDF related work items play a substantial role – latest developments on PDF/Live for variable data printing, PDF/X-next, black point compensation, metadata in proofing workflows, colour data exchange using XML (CxF) are reported. Fogra’s “ISO News” series can be downloaded free of charge as a PDF or EPUB.

With ColdFusion 11 Enterprise, developers can create and manipulate high-quality PDF files.

Xplor Internatational organizes a free webinar «Solving the Mysteries of Accessible Customer Communications» on Wednesday, May 7, 2014, 1:00 PM to 2:00 PM EDT. Topics: What is PDF/UA, Accessible PDFs vs. the ISO 14289-1 Standard

With accessibility laws and regulations positioned to become stricter and more regulated in 2014, many organizations are looking for answers to why PDF Accessibility is becoming so established as the primary electronic text method and the impact it will have on their organization.

Practical guide from PDF Association member Global Graphics

The IS&T Archiving 2014 will – among many other sessions and courses – also feature a PDF/A course. Instructors are Thomas Zellmann, LuraTech and Managing Director of the PDF Association, and Hans-Joachim Hübner, Satz-Rechen-Zentrum Berlin – both seasoned PDF/A experts.

This year at CeBIT, PDF Association members are focusing on practical uses for PDF/A-3. This version of the ISO standard opens up many new potential applications, as it allows any format file to be embedded into a PDF/A document.

The Sunlight Foundation PDF Liberation Hackathon will be held at 6 locations on the Jan 17-19, 2014, weekend. It will focus on applying PDF extraction technologies to real world problems. For more information, please see

Each year on 14 October the World Standards Day is celebrated.

When was the last time you heard “too flexible” as a criticism? Well, that’s exactly what concerned the printing and publishing industries about PDF. As the use of PDF for transferring graphic arts content files between sites, publishers, and printers has grown, so have the anomalies, idiosyncrasies and plain old incompatibilities when it comes to reliable sharing of pre-press data using various PDF software.

Adobe today announces Adobe PDF Print Engine 3. The new version can be configured with the Mercury RIP Architecture. Print Engine 3 handles continuously streamed PDF and the ISO standard PDF/VT for personalized printing.

The freeware program PDF-Accessibility-Checker (PAC 2) provides a fast way to test the accessibility of PDF files. PAC2 supports both experts as well as end users conducting accessibility evaluations.

How to overcome challenges when archiving digitally created documents – Article by Dr. Hans Bärfuss in the DOK.magazin

ZUGFeRd conforming e-invoices with iText

The US Library of Congress states a preference for PDF/UA conformance over PDF/A alone.

Get started with PDF accessibilty – watch these videos!

Quite an impressive number of PDF/UA tools available – just less than a half year after PDF/UA standard’s publication

axaio MadeForLayers is a plug-in for Adobe InDesign and Adobe Illustrator that helps streamlining and simplifying the creation and editing of complex documents. It saves design time and reduces human errors while working with layer-heavy documents. Add …

Berlin – 23 August 2012 – axaio software, developer of solutions for PDF creation, printing and content correction workflows for the publishing and printing markets, has adapted MadeToPrint Auto and Server for integration with vjoons publishing system …

Berlin – axaio software, developer of solutions for PDF creation, printing and content correction workflows for the publishing and printing markets, announces the availability of MadeToPrint, MadeForLayers and MadeToTag for Adobe InDesign CS6. axaio so …

Berlin – axaio software, developer of solutions for PDF creation, printing and content correction workflows for the publishing and printing markets, announces the availability of MadeToPrint and MadeToCompare for Adobe Creative Suite 6 for WoodWing Ent …

The International Organization for Standardization has published PDF/A-3 as ISO 19005-3:2012.

Adobe Systems today announced Adobe Acrobat XI software with cloud services. The new version will support comprehensive features for accessible PDF via PDF/UA.

Fogra “ISO News” – A series of publications that cover the latest ISO?TC 130 committee and standards developments, including PDF/X, PDF/VT and XMP.

Adobe Systems posts on the Adobe Accessibility blog about PDF/UA and its relationship to WCAG 2.0.

Rik Cabanier, from Adobe Systems, contributed a draft document to W3C’s CSS working group on April 5, 2012, describing how CSS might be extended by essentially the same transparency model as known in the PDF format.

axaio software, developer of solutions for PDF creation, printing and content correction workflows for the publishing and printing markets, actively supports the international PDF standards and accordingly has become a member of the PDF Association.

Tagged PDF presents a number of challenges when creating lengthy documents. Currently, PDF/UA experts are considering those issues and whether to implement changes in the upcoming versions of PDF/UA standards, or to leave that aspect to tool developers.

To create a single PDF document from multiple web pages is not intuitive for many users. Ghacks offers suggestions, for example, the Firefox add-on Print pages to PDF, and other solutions.

In the Differences Between PDF and JPG/PNG Image Format for DPS, Bob Bringhurst looks at the pros and cons of using PDF for images. “PDF articles are smaller than JPG/PNG articles, and vector content is maintained, resulting in improved scaling,” writes Bringhurst. “However, there are still some differences between the PDF and JPG/PNG image formats that you should be aware of.” From interactive overlays, to preview, pinch and zoom, he shares the factors that make a difference.

Google Docs users can now do full-text searches within more documents in PDF format, thanks to some new functionality based on OCR technology. has an interesting blog entry by Josh Peek, a Hubble Fellow at Columbia University, on creating interactive 3D graphics and embedding them within PDF files.

“Unlocking” secured PDF documents to convert or edit them is often difficult, but generating an unlocked equivalent file may be much simpler. According to Matthew Nawrocki at TechRepublic, “The grand majority of secured PDFs I have worked with in the past, like the ones from the IEEE consortium, can be unlocked using an incredibly easy ‘print to file’ trick.”

For a major technical publisher, PDF remains the most popular eBook format of all. O’Reilly found that that for their readers the most popular reading device remains a PC, with about half as many reading on an iPad.

The December 2011 ANPRM asserts “…it is straightforward to apply the WCAG 2.0 Success Criteria and Conformance Requirements to all electronic content.” NetCentric’s Duff Johnson, chair of the US Committee for PDF/UA, contests this claim, provides examples to show PDF/UA’s importance when considering PDF accessibility and argues for specific regulatory language that makes it clear to developers and evaluators alike that PDF accessibility must be assessed in specific technical terms.

Citing highly improved response time to customer inquiries, organizations responding to inquiries by AIIM for a research report said sharability and searchability were the biggest drivers for investment in scanning and capture technologies. “Using data capture software improves the processing of high volumes of documentation, and also allows customizable sort and easy data entry for quick sharing and fast searching capabilities,” according to the AIIM research report The Paper Free Office – Dream or Reality. “This saves businesses the time and money that would otherwise be used to store and manually file documentation.”

PODi has a good overview of the benefits of PDF/VT. Built on PDF/X-4, some of its advantages include portability (blind exchange), previewing, review and approval, enforced color management, preflight, live transparency, and color fidelity. Print management is beset by many special challenges and PDF/VT is recognized by the Printing Industries of America as a way to cope with those requirements.

The Bryn Mawr Controller’s Office has announced that it will use a fillable PDF version of the Accounts Payable Request for Payment. The Assistant Controller recommends it for saving time for frequently paid staffers. “Since you would only need to complete a portion of the form going forward it will reduce the amount of time it takes to complete!” says Annemarie Thompson.

At CeBIT 2012 our experts will be on-hand to answer questions and provide standards-compliant solutions for all PDF formats.

An overview by John Heckman examines what PDF/A means for documents and whether it should be used for all documents without question. If you’re involved with filing documents in the US Courts, and you are unfamiliar with PDF/A, you need to read the article.

With the surge in hacking attacks targeting PDF, Adobe has released a new paper discussing the problems and solutions to PDF security. The company suggests “a series of defense mechanisms that should be present in any PDF application. These include an application sandbox, data execution protection including non-executable memory and safe structured exception handling, address space layout randomization, and stack cookies.”

Targeted toward developers, system integrators, technical decision-makers and product managers, the PDF Association’s first Technical Conference 2012 will take place in Basel, March 27-28, 2012. The conference is open to both PDF Association member organizations and interested non-members as well.

The European Color Initiative has made Technical Page 2 available for the Altona Test Suite 2.0. According to the EIC, the test suite “offers a unique method to test components and systems in digital prepress and print workflows for their capability to process PDF/X-4.”

A good overview of PDF/UA for the layman has been published on the University of Illinois, Chicago website. It provides some of the history behind it and explains why PDF/UA is needed. “…when you are developing PDF files using tools, make sure the PDF tools you buy and use support PDF/UA,” writes Kevin Price. “You will no longer have to shut out the needs of people with disabilities in the development of your PDF file if you use PDF/UA accessibility standards.”

“Good software for generating PDF usually includes a PDF/A option,” writes blogger Gary McGath. He takes a look at the restrictions required to comply with PDF/A and its long-term benefits.

After acquiring Web-based electronic signature company EchoSign back in July 2011, Adobe vice president of Web business services Jason Lemkin writes, “Adobe Reader users can now send PDF files to be signed from within the application as well as sign documents electronically themselves.” Lemkin adds that such signatures using Adobe EchoSign are ‘100% legal’ and are protected by the Federal E-SIGN Act.

Adobe Systems has issued a new release for Acrobat X, 9.x and 8.x that provides security mitigations and feature enhancements. On its website, Adobe says the update will “safeguard your system against malicious attacks through PDF files.”

An in-depth look at the benefits of using PDFs with Information Rights Management to control document access and other features by maintaining the file on a server rather than sending the document.

The International Standards Organization has published the Technical Corrigendum 2 for PDF/A-1. The download is free with website registration.

Amazon has added a PDF reader to the Kindle application for the iPad, iPhone, and iPod touch that will “open PDFs from within Mail or Safari on the device, or PDFs transferred via iTunes,” says Ars Technica. “The PDF reader is enhanced with support for PDF table of contents and thumbnail navigation for quickly jumping through the document.”

More and more healthcare professionals are using tablets every day to access medical records and other information–and the most popular so far is the iPad. iMedical Apps takes a good look at PDF management applications available for the iPad (iBooks, GoodReader, PDF Expert, PDF Reader Pro, Sente, Papers, iAnnotate, Dropbox) and assesses functionality and ease of use. The review is focused primarily on ease of importing and exporting PDFs, the ability to annotate PDFs using a range of actions, to manage a medical literature library, and to read multiple file types.

The new PDF reader by ReadCube allows PDFs to be better organized, more searchable and offers the ability to annotate. In a single step, ReadCube allows you to create an article library that is full-text searchable, including highlights and sticky notes. And it simplifies researching by automatically recommending relevant articles every day.

A blogger at Tech Handbook is calling PDF “A better way to go.” He outlines the numerous benefits of PDF, including preserving document format and ensuring it can be opened by any user regardless of operating system or software, for his user-based audience. We, of course, know the advantages of PDF, but it’s nice to see users spreading the word as well.

For at least the third time this year, poor redaction practices have leaked sensitive information to the public. Apple see itself as the latest victim, this time because a California judge improperly redacted files in Apple’s copyright infringement lawsuit with Samsung. According to Atlantic Wire’s Adam Clark Estes, “U.S. District Judge Lucy Koh … attempted to redact nearly two dozen sentences or short fragments. But because of a formatting characteristic in the prior electronic version, the redacted material can be viewed by copying text from the PDF and pasting it into another document.”

PDF Week, the twice yearly meeting in which members of several PDF ISO committees determine the future of the standards, begins today. PDF, PDF/A, PDF/UA, PDF/E are all on the agenda and more news will be coming soon.

When it comes to documentation and user’s guides, nothing beats the ease of PDF. As more and more companies take the cost-cutting measure of no longer offering paper manuals, the decision of alternative formats becomes quite important. Even non-savvy users can easily locate a PDF and print the entire document or select pages without frustration, unlike similar materials in HTML. The Ledger’s Lonnie Brown takes a look at this issue when a friend’s printer manufacturer fails to offer PDFs of documentation.

Mac and PC users utilizing the Safari web browser can now view PDFs within web content thanks to a patch issued by Apple on Tuesday. The fix also addresses bugs including some relating to memory usage and overall stability.

UK-based Visual Technology Services says it has received a patent for its PDF3D Compression Technology called “Triangle Mesh Compression”.The GB2477368 patent covers “proprietary methods used to compress large terrain grids, typical of digital elevation maps, bathymetric survey data, in a 3D triangle mesh surface packaged within a standard PDF file, such that the resulting document is up to 60% smaller and more efficient to communicate, while enabling the recipient to open and review the 3D model with rotation, pan, zoom, location probe, fly-through interaction.”

Global Graphics offers a good historical overview of digital printing and its relations to PDF/VT. The company highlights PDF as a strong option for variable data print because of the broad base of tools to manipulate PDF files, as well as its ability to handle different forms of transparency in VDP jobs, “as many older solutions cannot be efficiently extended to support all variations of PDF element blending.” Global Graphics notes that PDF/VT is designed to help make both creation and consumption of PDF-based variable data print jobs as efficient as possible. Would you like to learn more about the beginnings of digital printing or how PDF/VT can help you?

PDFs, whether whitepapers, case studies, documentation or anything else, are an important traffic driver for your website. HubSpot Blog offers 6 simple tips for optimizing your PDF documents to gain more exposure for your company’s important materials. Wouldn’t you like to learn more about how to ensure web crawlers find your PDF files?

The construction industry is beginning to realize PDF’s potential by leveraging it as a tool for digital project communication and collaboration, including requests for information, submittals, bids, estimates, punchlists and more. “What truly makes PDF valuable is its ability to be redlined and edited while still maintaining the underlying content,” writes Don Jacob. He cites the example of construction management firm Berry and project architect Perkins+Will who “used PDF, rather than paper, to distribute most project documents, eliminating more than 42,000 pages of paper from the project ( Overlook Center in Waltham, Mass.).”

A good slide presentation offering an overview of PDF/A and its use in the US Courts is available online. It includes tips for an organization preparing to embrace PDF/A and describes various PDF/A pitfalls including metadata, redaction, differing requirements for different agencies. The focus is on best practices and it lists a decent index of products for PDF/A creation and validation, and a lot more. Do you have customers preparing to embrace PDF/A?

If you work in the legal profession and you’re seeing that the U.S. Courts moving to PDF/A and want to follow the trend, Adobe’s Rick Borstein offers some tips. Borstein says, “I do not advise law firms to use PDF/A all of the time. PDF/A view mode in Acrobat will not allow you to do many of the day to day edits you need. For example, if you want insert pages in a PDF/A document, PDF/A View mode will prevent the change. Instead, I advise creating PDF documents using a PDF Setting which is easy to conform later to PDF/A. “

Google has announced that PDF export functionality will be part of its soon-to-be-released analytics interface. John Rampton at Search Engine Watch reports that other new features will include email scheduling and mobile ad performance metrics in Google Analytics. The new features are expected to roll out over the next couple weeks.

Swiss «Access for all» fundraising campaign already collected almost 50% of the amount needed to develop a PDF/UA enabled version 2.0 of the free PAC PDF Accessibility Checker tool.

Fear of change is the biggest hurdle for organizations wanting to move from their current electronic archiving format to PDF/A because the believe that it may be difficult to implement and expensive, and not worth the effort to migrate their archives. “There are many upsides to implementing PDF/A,” writes Gary Hodkinson, Managing Director of LuraTech Ltd., in an article on “Current archiving systems that are based on black-and-white TIFF or basic PDF file formats are not necessarily protected from inaccessibility over the long term. In addition, these formats can result in files that are very large, making it incredibly costly to store documents, particularly those that are scanned in full-colour, and increase bandwidth costs for sharing the files.” Read the full article for more information on why migration is worth the effort.

From its advantages of offering multiple layers for both presentation and data to secure processes and more, PDF is perfect for eBilling and eInvoicing. According to a post by Michael Wright, “The proof is in the adoption statistics – ‘push’ email billing solutions produce double or triple the adoption of paperless processes when compared to web portals.” He offers 5 reasons why PDF e-invoices are a great starting point for both the massive adoption of e-invoicing and a transition to more efficient forms.

Once again there is a Trojan, software that pretends to be something else that installs a backdoor into a computer system, masquerading as a PDF file. This one poses as a message from the United States Postal Service (USPS), according to Sunbelt/GFI Labs. The company warns that “once downloaded onto a system, there are “a lot of potential actions this malware might do, like downloading other binaries/components onto the infected system, updating a copy of itself, posting information to these sites, or waiting for commands from its controller. As of this writing, the file does not download other binaries or additional component files.”

If you would like to convert existing PDF documents to a PDF/A-1b compliant PDF documents, TallComponents is offering sample code on its website to help with the conversion.

Ohio State University’s Web Accessibility Center offers a webinar with tips for creating accessible PDF presentations from PowerPoint files. Ken Petri guides users through authoring content in PowerPoint so that those with vision and other disabilities are able to easily review presentations. His best practices will help ensure that PowerPoint presentations converted to PDF documents will be usable by everyone.

Safari 5.1.2 seed for developers will correct inline PDF issues common to Mac and Windows PC users. Techno Buffalo’s Killian Bell says Apple is asking developers to test the latest beta release and report any remaining bugs so that they can be fixed before the software’s public release. “Safari 5.1.2 fixes issues where PDFs in frames were not displayed in the browser,” he says. “Please test this build with websites that display PDF documents inline such as banks and document management systems. Please also test saving and using context menus with PDFs in frames.”

PDF Association member Gary Hodkinson offers a very thorough overview of digital document archiving, including storage, durability, software, file formats, conversion, benefits and more. He examines the benefits of PDF/A to law firms and its use by the U.S. Courts, but notes some overall archiving concerns as well.

It is possible to edit PDF/A documents by following a few steps; the US Courts have provided a few tips in furtherance of their move to requiring PDF/A for electronically submitted documents. They offer step-by-step guidance, including how to remove PDF/A and disabling PDF/A viewing mode.

Adobe Systems will layoff 750 employees, about 8 percent of its workforce, in North America and Europe as part of a restructuring plan designed to accelerate growth. The company says it wants to “grow its analytics and reporting business, especially on mobile devices and social networks,” according to an article from PC World. “In order to drive increased Digital Marketing bookings, which are recognized as recurring revenue, the company will reduce its investment, and expected license revenue, in certain enterprise solution product lines.” Specifics on which enterprise products would be affected, or how they would be affected, have not been released yet.

Topics at the latest meeting of the PDF/UA Standards committee, held November 3, included mapping PDF/UA to WCAG 2.0 and continuing the review of ISO 32000-1, Ch. 14 in service of the ISO 14289 Imp. Guide. So far, the concept of mapping PDF/UA to WCAG 2.0 is in the discussion phase, but a plan is being considered. The discussion of ISO 32000-1, Ch. 14 in service of the ISO 14289 Imp. Guide considered clarity between marked content and tagged PDFs, and also the use of whitespace and the fact that PDF developers do not have to be concerned about whitespace across languages.

The European Court of Human Rights has purchased licenses for PDF/A compression and conversion software, demonstrating its intention to implement the PDF/A standard as part of its management strategy for case files and adoption of industry standards. The group is using LuraDocument® PDF Compressor through Blue Car Technologies’ Court Management Information System (C.M.I.S) and its OpenText eDOCs Document Management System.

A user of a Digital Rights Management forum focusing on Scribus is encouraging members to consider the benefits of PDF/A for publishing ebooks. Looking at the increasing popularity of ebooks and ebook readers, the user notes that “Adobe’s “Adobe ID” feature allows free access to minimalist software that will provide publishers digital rights management and users the ability to access an ebook on up to six systems. He adds that PDF/A is an archival format that will provide the greatest return on investment in ebooks and comments, “I suggest that many current and potential users of Scribus could benefit by the development of this feature.”

Crawford Technologies has posted a great slideshow overview of PDF/VT. The presentation examines what PDF/VT is, its benefits and challenges and shares the differences between AFP and PDF. In addition to highlighting why PDF/A matters for transactional customer communication documents, it also discusses the additional benefits of using PDF/VT.

Harvard Law School’s Berkman Center for Internet & Society has received a $5 million donation to create a large-scale digital library, which would include collections from museums, libraries, and additional archives. The contribution from the Alfred P. Sloan Foundation and the Arcadia Fund will support an intensive, two-year, grassroots effort to create a working plan for the digital library, according to Law Technology News. “The concept of a national digital library has bounced around since the early 1990s but has yet to be realized,” writes the author.

Attendees at the Mid-Atlantic Regional Archives Conference were offered a session on the benefits and uses of PDF/A. Presenter Geof Huth offered an in-depth look file format confusion, when and how to use a file preservation format and the advantages and disadvantages of PDF and PDF/A. PDF/A-1 and PDF/A-2 were both discussed, as well as the other “flavors” of PDF and several PDF/A creation and validation products.

Those running Microsoft Office 2007 may have noticed the recent update to SP3. There’s a small improvement that PDF/A users may appreciate. Office 2007 SP2 included minor issues with the XMP in PDF files produced from the Microsoft engine which could cause PDF/A validators to fail the file. It’s been reported to the PDF/A Competence Center that the latest SP3 release cures these problems, and the resulting PDF files are now validating happily for PDF/A conformance.

The use of PDF/A is on the rise by government, courts, libraries and many, many more organizations around the world. If you’d like to work on your own archive, Dino Londis provides simple, step-by-step instructions for making PDF/A files using Distiller

“We have now added PDF/VT support to help print service providers who want to have an end-to-end PDF workflow that includes variable data,” says PODi President Rab Govil.

This week’s ARMA conference saw news from many organizations on the document and information management front. According to Evan Koblentz at Law Technology News, Iron Mountain plans to use Microsoft SharePoint server in plan for records management; EMC is preparing bug fixes and SharePoint integration for the existing version 6.7 of its Documentum Records Adapter. Also,” Hewlett-Packard data architect Lou Harvey declared that 60 percent of most data in corporate systems is of no value; and the PDF Association showed its upgraded specification for making archive-specific file formats.”

Oracle Tuesday announced it was acquiring Endeca, which builds software upon a database and search system to aid business intelligence. “The combination of Oracle and Endeca is expected to create a comprehensive technology platform to process, store, manage, search and analyze structured and unstructured information together,” Oracle said on its acquisition web site. The company is a competitor to Autonomy, which Hewlett-Packard acquired earlier this year.

PDF Association staff collect questions and industry buzz at ARMA’s 2011 Conference and Exposition. Duff Johnson, Vice-Chair of the PDF Association and Jeff Howcroft of NetCentric took careful notes on the questions and views of the attendees visiting the PDF/A Competence Center booth and have written an article summarizing their findings.

The Federal Judiciary’s Case Management/Electronic Case Files (CM/ECF) system has adopted PDF/A to file documents electronically with the courts via a web browser. It has been followed by the U.S. Courts of Appeals and scores of U.S. District and Bankruptcy Courts.

Though initially expected by the end of September, ICT says its new guidelines will be placed in the rulemaking docket for approval prior to November 9. The group says “the next version will be an Advance Notice of Proposed Rulemaking; a public comment period will be provided on the ANPRM. This ANPRM will make changes in content and structure from the first ANPRM that was issued in March 2010. If the ANPRM is approved by the Board on November 9, we expect that it will be published in the Federal Register and made available on our website and in early December.”

The PDF/A CC’s organizers have introduced an overarching body, the PDF Association. The PDF/A CC will continue to exist beneath/within the PDF Association alongside sister CCs focused on other PDF standards, such as PDF/VT (ISO 16612) for variable data printing and PDF/UA (expected to become ISO 14289 in 2012) for accessibility. There will also be a Competence Center for PDF itself (ISO 32000).

JavaScript in Acrobat X and Adobe Reader has been modified to further strengthen the products resistance to malicious attacks. According to Joel Geraci, version “10.1.1 introduces changes to the JavaScript feature that stores global variables and executes user-defined scripts.”

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The printed page is fighting back; witness the announcement by Amazon that their Kindle software is adding “real page numbers”. This is, of course, the age-old problem of portability, the very problem that PDF solves so neatly. Users want to be able to reference specific content regardless of medium, and the bottom-line mechanism for referencing content remains the printable page.

A new tax law went into effect 1 July 2011 that is pushing many companies into invoicing by email rather than by the postal system. To be considered legally compliant, archiving electronic invoices using PDF/A is recommended. Read the full article for more information (in German).

Google announced that its Google Docs enhancements include pagination, increasing similarity with Microsoft Word, and applying some of Chrome’s browser features to aid printing. “Previously, to print a document, Google converted it to a PDF which could then be printed,” writes Arpana Roy. “With the new printing feature, Google allows you to print a document directly from the browser.”

In a surprise move by Apple Computer, ‘Print to PDF’ will no longer be available on the Apple App Store. A website post from Enrique Rodriguez at Print to PDF says, “On August 24th, we received a call from Apple Developer Relations telling us that we are not allowed to use AirPrint as a way to print documents to PDF and that for this reason the app could no longer be available on the App Store. This news came as a surprise to us given that the app had been reviewed and approved 3 times already by the Apple App Review Team. Unfortunately, we have to comply with this decision and the app will no longer be available for download.”

A lawsuit was filed in federal court against the Mass. state agency that provides health care to more than a million low-income people. The suit argues that the agency has failed to comply with laws that require documents to cater to the needs of the deaf, blind, and other physically and mentally impaired recipients of care. The suit specifies that MassHealth violated the law by failing to provide written notices in Braille or other electronic forms.

Printing Industries of America has awarded the 2011 InterTech™ Technology Award to the ISO standard PDF/VT. The award is given to technologies that are assessed as particularly innovative and will have a sustainable impact on the printing industry. Many companies’ products – such as callas software GmbH, Berlin – already support PDF/VT and a wave of PDF/VT-product launches are expected for the next drupa in May 2012 in Düsseldorf.

Likely not much will ever come of the Computable Document Format, or CDF. However, its proponents hope to position it as “better” than PDF and other document formats by claiming it allows readers to better interact with data. In his post, blogger Paul Boutin describes CDF creator Wolfram Research’s hopes that CDF will “become an established publishing standard adopted by the makers of document editing and viewing software. In a series of interactive demos and videos, Wolfram Research claims CDF documents beat existing formats at interactivity and flexibility, yet don’t require a programmer to create.”

Only one day after acquiring EchoSign’s digital signature technology, Adobe Systems is being sued for patent infringement. A third-party, RPost, filed a lawsuit against both Adobe Systems and EchoSign claiming their technology infringes on its own patents on “proof of e-mail and document delivery, including recording recipient reply or signoff on the message content,” writes PlanetPDF’s Dan Shea. To see who else RPost is suing, check out the PlanetPDF article.

As the US District Courts move to requiring PDF/A formatted documents for e-filling, many questions are arising from users in the various districts. The US District Court of Oregon has provided a list of frequently asked questions about PDF/A on its website.

Adobe Systems announced it will acquire EchoSign, a maker of an electronic signature service. According to Computerworld, Adobe plans to integrate the technology into the Acrobat family of PDF document services in an endeavor “to reduce the time, cost, and complexity associated with having a document signed…and plans to discontinue…a cloud-based electronic signature service, called eSignatures or eSign, that it released in May last year.”

A patch has been issued to address a flaw in how the Apple CoreGraphics frameworks handle PDF files. The patch issued by Apple fixes a security vulnerability associated with viewing malicious PDF files that would “create a way for users to jailbreak iOS devices in order to run non-Apple-authorized software. Usually, the process requires the user to download a specific tool while connected to a computer. This flaw allowed the team to develop a tool that could be executed just by visiting the JailbreakMe Website from the mobile device.”

The International Organisation for Standardization released PDF/A-2 for the long-term archiving of electronic documents. PDF/A-2 is based on PDF 1.7, which supports a range of improvements in document technology such as JPEG2000 compression, transparency effects and layers, the embedding of OpenType fonts, and provisions for digital signatures in accordance with the PADeS (PDF Advanced Electronic Signatures) standard. Part two of the standard, according to the article on the Image and Data Manager website, also offers the possibility to embed PDF/A files into PDF/A-2. This allows groups of documents to be archived coherently as individual documents.

The PDF/A-2 standard (ISO 19005-2) has just been published by ISO.

The International Botanical Congresses (IBC) has decided to embrace PDF. According to a post on the group’s website, “Electronic material published online in Portable Document Format (PDF) with an International Standard Serial Number (ISSN) or an International Standard Book Number (ISBN) will constitute effective publication.” Changes will go into effect on 1 January 2012. Read the full article for more information.

Developers at Google and Mozilla are working to increase PDF functionality in their web browsers. Mark Long at News Factor says, “Better PDF functions are being built into Google’s Chrome browser and Mozilla’s Firefox. Chrome 13 beta saves web pages as a PDF file for reading away from an Internet connection. Firefox is getting a pdf.js spec to render web pages as PDFs.”

US Courts are beginning to make the move to PDF/A as their preferred technical standard for electronic case filing in the Case Management and Electronic Case Filing (CM/ECF) system. Though no specific deadline has been set overall, each Court may determine its own deadline–and for some jurisdictions it may be soon. According to blogger Bruce Carton, “In the U.S. District Court for the Western District of Pennsylvania, for example, the court will start posting documents in PDF/A format beginning June 1, 2011, and all court ECF filings uploaded on or after Jan. 1, 2012, must be in PDF/A format.” If the thought of such a conversion catches you unaware, a primer is available from the PIT IP Tech Blog.

New Mexico’s Bankruptcy Court has delayed implementation of the PDF/A standard until software vendors support the format in their systems and standard word processing packages. The New Mexico Courts web page says, “The Bankruptcy Clerk’s Office is considering requiring that all documents be filed in PDF/A format with the upgrade to CM/ECF 4.1, which is anticipated to occur in the fall of 2011.” They believe the transition to PDF/A will occur soon after and encourage potential e-filers to check the compatibility of software they may use.

Autonomy is acquiring the majority of Iron Mountain’s digital product lines, digital archiving, e-discovery and online backup businesses, for $380 million in cash, placing itself as one of the world’s top 10 data protection providers. According to eWeek’s Chris Preimesberger, “Autonomy has been quietly gathering the pieces it needs to become a big-time digital content handler. In 2005, Autonomy acquired Verity, one of its main competitors, for approximately $500 million. In July 2007, it acquired Zantaz, an email archiving and litigation support company, for $375 million.”

Concordia University in Canada is now requiring theses be submitted to their Spectrum Research Repository in PDF/A format. Microsoft Word files and regular PDFs will no longer be accepted. The University has provided a handy how-to guide providing step-by-step instructions for saving as PDF/A.

Printing technologies are continually evolving to produce materials as quickly and effectively as possible. One big issue faced by the printing and publishing industry includes the tradeoff of engine speed versus data processing–and the PDF/VT standard offers a solution. To learn more, please read on.

Joel Geraci writes,”YouTube Widget for Acrobat Updated… Finally!” and says the widget for Acrobat and Reader (9.0 and higher) will allow streaming video from YouTube directly into PDF files. “URLs for YouTube videos are not considered valid by Acrobat 9 because they do not point directly to the video file but instead to a script that loads the YouTube player,” writes Geraci. However, the widget allows a user to embed codes to add video to any PDF page.

While the recent federal mandate to use PDF/A to file electronic documents in the Case Management and Electronic Case Filing (CM/ECF) system does not specify a deadline, many federal courts are beginning implementation. By moving to PDF/A format, PIT IP Tech blog writes, “electronically filed documents will be more accessible in the future and less dependent on technologies or features that may become unsupported.” PIT IP Tech Blog is offering a primer on how the courts are moving to PDF/A and what they can expect during implementation.

The US District Court of Southern Iowa has announced that PDF/A is its standard of choice for filing documents in the future. Calling it “desirable” to move to the PDF/A standard, the court’s website says, “The CM/ECF Working Groups, the Administrative Office, and perhaps Judicial Conference committees will be considering whether to develop a nationwide plan for all courts to begin enforcement of the PDF/A requirement on the same date. For now, all courts are encouraged to begin their preparations for the transition to PDF/A.”

The recent press fiasco surrounding US President Barack Obama’s birth certificate is a watershed moment for PDF flattening: “the PDF document was released as a multi-layer graphical composition which was immediately preyed upon by hundreds of savvy image manipulators.” Because every element is an independent layer, writes Jacques Guillaumier on the Nitro PDF website, “the resultant set of 9 images is not typical of a PDF file produced from a scanned document, which should have produced one individual image.” With a little care, and a little PDF savvy, it need never have happened.

The Utah Division of Administrative Rules has approved its amendment requiring that all electronically filed documents uploaded into CM/ECF be in the PDF/A format to enhance security and improve the archiving and preservation of case-related documents. No deadline has been set as yet; users may submit documents in both PDF and PDF/A until then.

Windows 8 will have [its]own PDF reader named Modern Reader, according to Rafael Rivera and Paul Thurrott on the Within Windows blog. It is expected to provide “Reader” functionality only, ie open and browse PDF files, rather than the ability to modify. The Windows 8 beta is expected this fall.

The 3D PDF Consortium is boosting awareness of the PDF/E standard’s ability to exchange, visualize, archive and retrieve 3D and other engineering data. The group is holding meetings and briefings at COFES, the Congress on the Future of Engineering Software, April 14-17 in Scottsdale, Arizona. ISO 32000-2 is expected to be published by the International Organization for Standardization (ISO) in 2012 and will improve PDF support for rich media from all sources, such as 3D CAD data.

The Utah Division of Administrative Rules has drafted an amendment to one of its administrative rules that would permit state agencies to submit incorporated materials electronically in PDF/A format. The draft would also continue to permit an agency to submit incorporated materials in paper format. According to an article by Ken Hansen, “The Utah Administrative Rulemaking Act permits an agency to incorporate materials by reference into its administrative rules. When an agency incorporates materials by reference, the statute also requires that the agency provide the Division of Administrative Rules with a copy of the material incorporated.”

Hillsborough County Superior Court in New Hampshire is now posting PDF files of its grand jury indictments online. Criminal prosecutors there present evidence to the grand jury to determine if there is sufficient evidence to file charges against accused criminals. According to an article by Andrew Wolfe, for the first time, the court’s southern district staff has scanned the photocopied indictments into PDF form, and released them to the media.

Architecture, engineering, and construction companies are benefiting from learning the ins and outs of managing PDF files, according to an article by Constructech magazine. The article says, “Leveraging PDF-based solutions in construction not only improves workflow, but it can also boost teams’ ability to collaborate, and can even help switch to paperless operations.” While PDF can be a boon to businesses, the author warns users to be wary of different versions of Acrobat software and potential problems, “such as missing fonts and poorly defined page boxes, both of which affect processing speed and printing accuracy.” Being educated in what PDF offers and how best to use it for various applications can make all the difference.

As far as the U.S. Courts are concerned, PDF is on life support, says DocsCorp. The company is offering a webinar on PDF/A on April 29, 2011 for firms to learn to create documents that comply with court requirements In its posting on the Legal IT Professionals website, DocsCorp says, “Many courts have announced that law firms can now file case documents with the CM/ECF in PDF/A, while others such as the U.S. District Court in Pittsburgh has stated that ‘ALL Court ECF filings uploaded on or after January 1, 2012, MUST be in PDF/A format.'”

Beginning May 1, the National Library of Medicine at the National Institutes of Health has modified its policy for indexing articles from electronic-only journals. To be indexed in MEDLINE an electronic-only publication must provide NLM with XML-tagged data of its bibliographic citations; provide robust current access to all its content under a license allowing efficient support of NLM operations, onsite services, and interlibrary loan, and have an acceptable archival arrangement and access to the published content.

The budding standard, targeted toward software developers, identifies elements in the PDF standard relevant to accessibility, specifies valid implementation of such elements in conforming files, and specifies requirements for conforming PDF readers and for conforming Assistive Technology (AT).

Doug Miles, Director of AIIM Market Intelligence, recently posted that PDF/A adoption was making slow but steady progress after he did an small, informal survey of 144 people. Miles asked, “Do you store a significant proportion of your records in any of the following formats (native (eg. .doc, .xls), .pdf, HTML, .tiff, .jpeg, .pdf/a)?” He found that 30 percent of respondents are now using PDF/A, which still lags significantly behind the other specified formats. But that may not be the case much longer.