It’s a question that vexes vendors of web-based solutions everywhere: why do people still insist on PDF files? And why does PDF’s mindshare keep going up? “PDF is such antediluvian technology!” they say. “It’s pre-web, are you kidding me? It’s so old-f …PDF Association technical resources: an overview
PDF is PDF because files produced with one vendor’s software can be read using a different vendor’s software with no loss of fidelity. Interoperability is key to our industry. The PDF Association is a international membership organization dedicated to …2022: The last year of paper for records-keeping
NARA (The National Archives and Records Administration) is the final depository for the long-term records generated by all other agencies of the U.S. Federal Government. The agency has a key role in preserving the cultural history of the republic as we …PDF 2.0 examples now available
The PDF Association is proud to present the first PDF 2.0 example files made available to the public. Created and donated to the PDF Association by Datalogics, this initial set of PDF 2.0 examples were crafted by hand and intentionally made simple in construction to serve as teaching tools for learning PDF file structure and syntax.PDF 2.0 interops help vendors
The PDF 2.0 interop workshops included many vendors with products for creating, editing and processing PDF files. They came together in Boston, Massachusetts for a couple of days to test their own software against 3rd party files.
Current News: AIIM EXPO in Philadelphia
Main Article: PDF/A and Interactive Forms an Introduction
PDF/A Competence Center Members Introduce Themselves: FileAffairs GmbH
Maruan Sahyoun, FileAffairs
Ever since the ISO defined PDF/A format for long-term archiving in 2005, use of the format has been constantly growing. When the upcoming version (PDF/A-2) is released, several new features will be added which were not even foreseen in the initial version, raising new questions about the format. The increasing demand has also led to PDF/A being used in areas of application which had not been originally considered when the format was being defined. For this reason, we will use this edition of the newsletter to look at how PDF/A and forms can be used together.
I hope you enjoy the articles.
This years AIIM International Exposition & Conference will take place from April 20th to 22nd in the Pennsylvania Convention Center, Philadelphia PA. Several PDF/A Competence Center members will be taking part in the exhibition again this year, including Appligent Document Solutions, Compart Inc., Datalogics and LuraTech Inc.
You can learn about PDF/A from any one of the Competence Center exhibitors, and also meet with our association chairman, Harald Grumer. Thomas Zellmann and several more contact persons from the PDF/A Competence Center will also be on hand and are looking forward to meeting you.
A special PDF/A meeting has been organized for April 21st at 6:00 pm, and is open to all persons interested in PDF/A.
Forms are a fundamental characteristic of PDF and were introduced into the PDF lexicon at a very early stage, namely in PDF 1.2. The PDF/A standard also recognizes forms. But, for what types of forms is PDF/A actually suitable? Dont forget that PDF/A was designed to be an archiving format. Forms have found their way into the standard because in practice data is stored together with a (PDF/A) form template. The form defines the position and layout of the data. Is however PDF/A suitable for interactive forms? The answer to this question is a simple No. This is due to the fact that interactive forms require logic to format the entered data, to conduct calculations, to validate data, to lock fields and release them again and much more.
So how can interactive PDF forms and PDF/A work together?
In practice it is relevant that interactive forms, once they have been closed, i.e. do not require any more inputs, are transferred to PDF/A format for archiving. This can depending on what status the form is in be associated with varying amounts of effort. Here are a couple of examples:
Case 3: In this case we are dealing with a dynamic PDF form which has been created using the Adobe LifeCycle Designer. Here we must be aware that although at first glance it appears to be a PDF file, the actual form is represented by an object embedded within a PDF file, and is not defined by the PDF lexicon but rather through the XFA specification. A direct conversion to PDF/A is not possible. It is necessary to render the form into PDF/A format, for example with the help of Adobes LifeCycle ES2 Output.
An additional difficulty will arise in cases where data entry in an interactive form includes digitally signing the form. Subsequent changes or corrections to the form in order to make it PDF/A conforming will invalidate the digital signature.
How then would you define a suitable process? A process that uses interactive PDF forms and requires PDF/A format for archiving would have the following characteristics:
Data entry through an interactive PDF form
Rendering of the form and the data entered in it into a flat PDF/A conforming document
Optional digital signing of the document
Archiving in an appropriate system.
We would be happy to assist should you have any questions concerning practical examples, lessons learned through experience and choice of software.
PDF/A COMPETENCE CENTER MEMBERS PRESENT THEMSELVES
For over 10 years now, we have been dealing in documents, their roll in businesses and how they are handled in the information technology world. A passion evolved out of establishing documents as an ideal medium of communication between people, comprehending documents as a carrier of information, and understanding documents as an intermediary between people, processes and systems. This passion led to the founding of FileAffairs.
The traceability of document states in a process, and over long periods of time, is an integral part of basic legal and organizational requirements. FileAffairs helps businesses understand what advantages PDF/A can bring in this context, how the introduction of the format can be achieved, which technologies are necessary for it and how existing documents, regardless of whether they are in paper or electronic format, can be migrated.
More information can be found in the internet: www.fileaffairs.de