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Obligations of participation and membership

In addition to acceptance of the organization's Charter, all members are required to abide by certain basic practices in their use of ISO draft documents work within PDF Association processes, and in their prompt payment of membership dues.

Non-member participants are required to abide by the PDF Association's Code of Conduct and IPR policy as a condition of participation in Liaison Working Groups (LWG).

ISO drafts and supporting content

ISO owns the copyright on all draft standards developed in ISO Working Groups.

All in-process ISO draft standards and the supporting documents (informally known as "n-docs") distributed to respective ISO committees within the standards development process are available to current Individual, Full, Partner and Observer members in consideration of the PDF Association’s category “A” liaison arrangement with ISO.

Corporate members are prohibited from re-distributing or re-publishing any ISO draft document beyond their own employees. Individual members may not redistribute ISO drafts whatsoever; they are for personal use only.

NOTE: ISO draft documents are not exposed to non-members participating in Liaison Working Groups.

PDF Association processes

Intellectual Property Rights (IPR) policy

Read the PDF Association's Intellectual Property Rights (IPR) Policy as adapted from the ISO policy.

Working groups

PDF Association working groups are open to all PDF Association members. The discussions and documents developed in these working groups are restricted to members of the PDF Association, and may not be distributed to others without the express consent of the working group's members as expressed in a ballot.

Publications

Formal publications are developed under the PDF Association's publication procedures. The majority of PDF Association organization and working group publications are released to the public via pdfa.org. They may not be hosted on other websites without the express permission of the PDF Association.

Member interactions - the "Contributor Covenant Code of Conduct"

Our Pledge

We as members, contributors, and leaders pledge to make participation in our community a harassment-free experience for everyone, regardless of age, body size, visible or invisible disability, ethnicity, sex characteristics, gender identity and expression, level of experience, education, socio-economic status, nationality, personal appearance, race, caste, color, religion, or sexual identity and orientation.

We pledge to act and interact in ways that contribute to an open, welcoming, diverse, inclusive, and healthy community.

Our Standards

Examples of behavior that contributes to a positive environment for our community include:

  • Demonstrating empathy and kindness toward other people
  • Being respectful of differing opinions, viewpoints, and experiences
  • Giving and gracefully accepting constructive feedback
  • Accepting responsibility and apologizing to those affected by our mistakes, and learning from the experience
  • Focusing on what is best not just for us as individuals, but for the overall community

Examples of unacceptable behavior include:

  • The use of sexualized language or imagery, and sexual attention or advances of any kind
  • Trolling, insulting or derogatory comments, and personal or political attacks
  • Public or private harassment
  • Publishing others’ private information, such as a physical or email address, without their explicit permission
  • Other conduct which could reasonably be considered inappropriate in a professional setting

Enforcement Responsibilities

Community leaders are responsible for clarifying and enforcing our standards of acceptable behavior and will take appropriate and fair corrective action in response to any behavior that they deem inappropriate, threatening, offensive, or harmful.

Community leaders have the right and responsibility to remove, edit, or reject comments, commits, code, wiki edits, issues, and other contributions that are not aligned to this Code of Conduct, and will communicate reasons for moderation decisions when appropriate.

Scope

This Code of Conduct applies within all community spaces, and also applies when an individual is officially representing the community in public spaces. Examples of representing our community include using an official e-mail address, posting via an official social media account, or acting as an appointed representative at an online or offline event.

Enforcement

Instances of abusive, harassing, or otherwise unacceptable behavior may be reported to the community leaders responsible for enforcement at code-of-conduct@pdfa.org or directly to the CEO or Chair of the Board of Directors. All complaints will be reviewed and investigated promptly and fairly.

All community leaders are obligated to respect the privacy and security of the reporter of any incident.

Enforcement Guidelines

Community leaders will follow these Community Impact Guidelines in determining the consequences for any action they deem in violation of this Code of Conduct:

1. Correction

Community Impact: Use of inappropriate language or other behavior deemed unprofessional or unwelcome in the community.

Consequence: A private, written warning from community leaders, providing clarity around the nature of the violation and an explanation of why the behavior was inappropriate. A public apology may be requested.

2. Warning

Community Impact: A violation through a single incident or series of actions.

Consequence: A warning with consequences for continued behavior. No interaction with the people involved, including unsolicited interaction with those enforcing the Code of Conduct, for a specified period of time. This includes avoiding interactions in community spaces as well as external channels like social media. Violating these terms may lead to a temporary or permanent ban.

3. Temporary Ban

Community Impact: A serious violation of community standards, including sustained inappropriate behavior.

Consequence: A temporary ban from any sort of interaction or public communication with the community for a specified period of time. No public or private interaction with the people involved, including unsolicited interaction with those enforcing the Code of Conduct, is allowed during this period. Violating these terms may lead to a permanent ban.

4. Permanent Ban

Community Impact: Demonstrating a pattern of violation of community standards, including sustained inappropriate behavior, harassment of an individual, or aggression toward or disparagement of classes of individuals.

Consequence: A permanent ban from any sort of public interaction within the community.

Attribution

This Code of Conduct is adapted from the Contributor Covenant, version 2.0, available at https://www.contributor-covenant.org/version/2/0/code_of_conduct.html.

Translations are available at https://www.contributor-covenant.org/translations.

PDF Association membership dues

Membership dues go to maintain the PDF Association's infrastructure and resources and to pay for its staff. Prompt payment of current-year membership dues is vital.

Notice of payment due for the current year are sent to members before January 15 and are due by February 21.

Non-payment of dues

The following policy governs how the PDF Association will respond to non-paying members:

  • If membership dues remain unpaid by June 30 the members’ content on pdfa.org is frozen; no new news posts, products, case studies or any other post type will be accepted, including sponsorships and discounted tickets for events. Changes requested in the Member Area will not long be processed.
  • If membership dues remain unpaid by September 30 the member’s profile is suspended; the membership is considered as abandoned.

Members terminating or abandoning their membership are obliged to remove the PDF Association logo from their website and marketing materials.

In all cases membership reinstatement requires payment of unpaid dues.