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Archiving email into PDF containers: A Mellon Foundation project

What are the essential characteristics and optimal functional requirements of email messages and necessary related information in a PDF technology-based archive? This project sets out …

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PDF: The document format for everything

PDF is one of the most widely used formats worldwide. Numerous companies use it to exchange information between business partners or in-house. PDF offers various possibilities – which is why the format is complex. Sometimes it is necessary to define …



How you see PDFs versus how a search engine sees PDFs

Instead of retrieving and searching each file in its associated application, a search engine needs to review all files together in binary format, opening the door to concurrent searching and advanced search options working across the entire repository.

Magnifying glass over data.


PDF on the web, then and now

Users printing to PDF are throwing away information that could be leveraged by downstream applications. It’s becoming expensive to create PDF documents cheaply.

Screenshot of tagged PDF highlighting the P tag and its content.


A Visual-Meta Approach

The Visual-Meta approach take the metadata out of of the document internals and presents it as an appendix at the end of the document, allowing the reader software to parse the content of the document and to provide interactions such …



My takeaways from the EDC 2019 in Seattle

Dietrich von Seggern from callas software is just back from Electronic Document Conference (EDC) in Seattle. His short summary: It was a very good event and he is happy that the PDF Association decided to have it in North America …

A scene from the Electronic Document Conference.


US Access Board affirms: PDF/UA required for “modern” PDF software

Through the Section 508 regulations, the US Access Board sets accessibility policy for US federal agencies and contractor’s deliverables. “[Essentially], PDF/UA is required (as an option) for software that can create *modern and good* PDFs,” said Bruce Bailey, Accessibility IT …

Section 508 and the US Capitol building.


Why the need to redact implies using PDF

How do you redact content in HTML? The format doesn’t really include that concept. In both principle and practice, committing to a rendering is definitive; final, portable and generic; it’s what the use case demands. Redaction demands PDF.

Redacted document with the word


Powerful coexistence of AFP and PDF

The question of data exchange between print data creators and processors has been answered with PDF for the entire graphic arts industry … wait … there is actually one industry, the customer communication management (that we Germans call “output management”), …



DoJ reposts the Mueller Report

As reported within hours by Quartz, four days after its initial release and fanfare-free, the US Department of Justice re-posted the Mueller Report PDF with a few improvements. They also added a few problems that really shouldn’t be present in …

Screen shot of the cover of the Mueller Report


Even with OCR, the Mueller Report PDF isn’t fully searchable

On April 19 we published an analysis of the Mueller report PDF released by the US Department of Justice. Further analysis of the PDF file reveals an additional serious problem. Even after running OCR software, the report isn’t truly searchable. Take-aways …

Screenshot of a redacted page showing an email address missed by OCR software.


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