The legal requirements for archiving business documents are increasing the need to also archive e-mail correspondence. This raises the question of which archiving format is most suited for the long-term archiving of e-mails. The PDF/A-1 standard also opens up new possibilities for using a uniform long-term format that contains the document character of an e-mail, can be searched for full text and, at the same time, can contain important metadata. A concept for converting e-mails to PDF/A documents is introduced and particular attention is paid to the process of handling file attachments.
Topics include hurdles when migrating archives, transparency and troubleshooting for printing old PDF files. Also, an archive migration is nothing other that a second archiving of objects in fast-motion. It is foreseeable that current developments will unavoidably lead to extremely higher costs and effort for retaining information and documents. The implementation of PDF/A as an archiving format, and not only a good PDF in version XY, has therefore become an absolute deciding factor for long-term investment protection. Wouldn’t you like to learn more?
Awareness of the ISO standard for long-term archiving, PDF/A, has spread throughout Europe to the point that it is considered in nearly all projects. This was revealed in a survey performed by the PDF/A Competence Center at the end of 2008.
Topics include validation, challenges with creating a perfect PDF/A document and more. Also examines that a PDF/A file is a formally correct file, that however may not necessarily reflect the original. If, when a PDF/A file is created, fonts are replaced or colours are converted, then the result may well be a technically correct PDF/A file, but a change has been made with respect to the original file. This aspect is just one of many topics that will be addressed at the 3rd International PDF/A Conference in Berlin.
Topics include issues in PDF/A consulting projects, the most common misunderstandings about PDF/A and more. Some three years after being made available as an ISO standard, the opinion about PDF/A has completely changed, thanks in part to the countless publications and presentations about PDF/A. PDF and PDF/A are the preferred formats in the DMS / archiving market. PDF is the new top dog, PDF/A its ISO-disciplined offspring, allowing for less creative freedom but offering greater reliability in long-term reproducibility. The question in many current projects is no longer PDF/A or TIFF, but rather PDF/A or PDF.
Eight members – Adobe Systems, callas software, Cartago, Compart AG, Crawford Technologies, LuraTech Europe, PDF Tools and SEAL Systems – will present their products and services for PDF/A. PDF/A has developed to become the preferred archiving format. Increasing numbers of companies and public agencies are considering how best to take advantage of the characteristics of PDF/A in implementing their archiving strategy. The exhibiting companies at the PDF/A Competence Center stand will demonstrate how PDF/A documents are created from electronic or scanned files. Not only can visitors become acquainted with the advantages of PDF/A, they will also learn about such topics as how metadata are supported, e-mail archiving with PDF/A and PDF/A-2.
Topics include cooperations with APROGED and VOI, status on PDF/A-2 and PDF/A for SAP. Also, technical drawings, documents and specifications that arise out of product development must remain available over the entire life cycle of the product, making PDF/A the preferred format for their long-term archiving. Read more if you’d like answers to: How can PDF/A be created from CAD? Is PDF/A an accepted format with respect to product liability? How can one ensure that documents provided by suppliers conform to the PDF/A standard? Can one simply convert a suppliers PDF documents into PDF/A format? How do PDF/A and SAP treat each other?
Topics include Isartor test suite for PDF/A, metadata in PDF/A and the DMS Expo. Two years after the founding of the PDF/A Competence Center we can measure the success of PDF/A based on the increasing number of members and of course on the numerous products available that support PDF/A. Following PDF/As comparatively quick start for an archiving standard, it has now achieved a critical milestone that offers even more benefits than just the technical advantages of the standard. We are pleased that the PDF/A Competence Centers Technical Working Group (TWG) can provide PDF/A developers from around the globe with technical details and support, thus assisting a speedy implementation.
Participants learned all they needed to know about the PDF/A ISO standard for long-term archiving, its areas of application and advantages. The presentations covered such topics as the differences between PDF/A and other formats, archiving strategies, the specific use of PDF/A with document management and archiving systems, and digital inbox / outgoing mail solutions. Moreover, the exhibitors at the shared stand were more than satisfied with the many discussions and numerous new contacts.
Special measures are required for long-term archiving of both hardware and software, and PDF/A can fulfill many of the requirements for software and file formats. Archives are typically receivers of documents, and from their point of view it would be optimal when the files they receive are already in PDF/A format. This can be achieved through proper communication and organisation with the suppliers. There are many PDF/A scanning solutions that can applied when existing documents in an archive are to be converted into electronic format. For files that are delivered in other electronic formats, numerous tools are offered for converting to PDF/A. It may also be desired to archive both the original format (e.g. Microsoft Word) as well as a PDF/A version of the document.