Office files and all other electronic documents that the hospital, care facility or medical practice create themselves or receive via e-mail can be converted easily and securely into PDF/A using a PDF printer. In doing so, fonts are embedded or, optionally, only those characters that are actually used. As a result, the files fulfill the ISO specifications for long-term archiving to PDF/A.
E-business, typically involves a high volume of communication in the form of offers, invoices, order confirmation, performance reports, policies or bank statements. While the volume of individual, physical documents continues to fall in almost all countries, the percentage of electronic documents distributed as e-mail or via web portals increases disproportionately. When these documents have to be facsimiles of the original paper form there is no getting around PDF and as a consequence PDF/A.
Many cultural institutions (scientific and public libraries as well as state, private and ecclesiastic archives) are digitizing valuable cultural assets such as books, prints and maps, in order to preserve the historic originals and to securely store them in the most optimal environmental conditions. In addition, the approach is to digitalize these originals in a high quality and resolution, or, in the best case, the highest quality and resolution according to the current technical stateincreasingly using PDF/A. Would you like to learn more about the advantages of PDF/A?
There are many advantages to archiving documents and data from digital sources into PDF/A. The source applications are rapidly being developed further. As a result of this, after only a few years, the readability and the authentic display of data can no longer be guaranteed. Furthermore, a company must maintain all of the applications that are used and all of the platforms on which they operate. This incurs considerable costs. Even for documents and files that are created digitally, PDF/A is an excellent choice for long-term archiving and comes with great advantages with regard to uniformity, searchability and cost-effectiveness.
PDF/A documents are not only generated from digital sources a large percentage of documents are created from scanned hard copies received by mail or from files that are being converted to digital form. In such cases, the company has no access to the original files, and the documents that need to be converted into electronic documents are merely paper copies. PDF/A is preferable to other electronic formats because it is an ISO standard and a target format that provides a range of benefits with regard to archiving and reusing content.
The legal requirements for archiving business documents are increasing the need to also archive e-mail correspondence. This raises the question of which archiving format is most suited for the long-term archiving of e-mails. The PDF/A-1 standard also opens up new possibilities for using a uniform long-term format that contains the document character of an e-mail, can be searched for full text and, at the same time, can contain important metadata. A concept for converting e-mails to PDF/A documents is introduced and particular attention is paid to the process of handling file attachments.
Topics include hurdles when migrating archives, transparency and troubleshooting for printing old PDF files. Also, an archive migration is nothing other that a second archiving of objects in fast-motion. It is foreseeable that current developments will unavoidably lead to extremely higher costs and effort for retaining information and documents. The implementation of PDF/A as an archiving format, and not only a good PDF in version XY, has therefore become an absolute deciding factor for long-term investment protection. Wouldn’t you like to learn more?
Awareness of the ISO standard for long-term archiving, PDF/A, has spread throughout Europe to the point that it is considered in nearly all projects. This was revealed in a survey performed by the PDF/A Competence Center at the end of 2008.
Topics include validation, challenges with creating a perfect PDF/A document and more. Also examines that a PDF/A file is a formally correct file, that however may not necessarily reflect the original. If, when a PDF/A file is created, fonts are replaced or colours are converted, then the result may well be a technically correct PDF/A file, but a change has been made with respect to the original file. This aspect is just one of many topics that will be addressed at the 3rd International PDF/A Conference in Berlin.
Topics include issues in PDF/A consulting projects, the most common misunderstandings about PDF/A and more. Some three years after being made available as an ISO standard, the opinion about PDF/A has completely changed, thanks in part to the countless publications and presentations about PDF/A. PDF and PDF/A are the preferred formats in the DMS / archiving market. PDF is the new top dog, PDF/A its ISO-disciplined offspring, allowing for less creative freedom but offering greater reliability in long-term reproducibility. The question in many current projects is no longer PDF/A or TIFF, but rather PDF/A or PDF.