In the business-to-consumer relationship, the topic of PDF/A also crosses over to the consumer.
What does it mean without metadata? Metadata is everywhere. We have to deal with it each and every day; sometimes its critical for us sometimes its in our way. Although metadata is so ubiquitous the term itself has no broad awareness in our society. Ask your friends what metadata is all about and if they are not IT specialists you might not get an answer. But youll find metadata on every milk bottle, every pharmaceutical product and on the passport in your wallet. But what would happen if there would be no metadata at all?
These days, many cultural institutions (scientific and public libraries as well as state, private and ecclesiastic archives) are digitializing valuable cultural assets such as books, prints and maps. Along with the aim of enabling a broad public or scientific use or to protect valuable originals from direct access, this process is used in order to preserve the historic originals and to securely store them in the most optimal environmental conditions.
The articles of this chapter contain the content of the Conference-Track A: Archives & Libraries, Public Sector/ eGovernment.
PDF (Portable Document Format) and the standard PDF/A are now being used in more and more sectors. Companies in the area of discrete manufacturing are not the only ones to profit from this standard for long-term archiving. All business processes that require documents that are secure and can be reproduced should align themselves to the new standard PDF/A.
Technical drawings, documents and specifications that arise out of product development and engineering processes must remain available over the entire life cycle of the product. A very important question deals with the document format, which must ensure legibility after 100 years. In this case, PDF/A delivers the answer.
The legal requirements for archiving business documents are increasing the need to also archive e-mail correspondence. This raises the question of which archiving format is most suited for the long-term archiving of e-mails.
Documents must be archived. Electronic archiving has become a universally recognized and practical method of digitally maintaining information. The formats that are used vary from simple raster formats (BMP, PNG and so on) to formats that have complex structures (MO:DCA, AFP) and also include PDF and PDF/A. As the complexity of the individual formats increases, the requirements for the structure and completeness of the documents must be adjusted accordingly and realized consistently. The aim is to ensure that you can reproduce these documents even after a long time. It only becomes clear at the time of the reproduction whether the criteria for a successful reproduction were also consistently implemented and realized.
The archiving of information and documents takes up more and more space in the modern information society. On the one hand, the number of new documents, whether paper-based or already electronic, increases every year. On the other hand, legal and organizational regulations demand that these documents are maintained for many years or even many decades.
When compared with the preservation of data in its original format, there are many advantages to archiving documents and data from digital sources into PDF/A. The source applications are rapidly being developed further. As a result of this, after only a few years, the readability and the authentic display of data can no longer be guaranteed. Furthermore, a company must maintain all of the applications that are used and all of the platforms on which they operate. This incurs considerable costs. Even for documents and files that are created digitally, PDF/A is an excellent choice for long-term archiving and comes with great advantages with regard to uniformity, searchability and cost-effectiveness.