PDF format was first introduced in 1993 with Adobe Acrobat 1.0 from Adobe Systems. Following the standardization of PDF for special requirements like PDF/X for pre-press, PDF/A for archiving and PDF/E for engineering, Adobe invested a great effort into getting PDF format standardized for universal use. In July 2008, PDF 1.7 was officially certified by the International Organization for Standardization (ISO) as an open standard – ISO 32000. The advantage: the open PDF standard is now manufacturer independent and offers long-term reliability. Changes and future developments to the PDF format are no longer dependent on Adobe.
Topics include PDF/A in use, including both in businesses and educational institutions, and administrations and public authorities. The University of Potsdam, for example, uses PDF/A as their long-term archiving format for scientific work and dissertations. They also make very good rated bachelor and masters work available on their publications server uniformly in PDF/A format. In businesses, the PDF/A standard plays a vital role, especially in the area of electronic document transmission.
The normal retention period in health care is 30 years. In addition to classical documents, other objects like x-rays must often also be archived. And for reasons of legal security, electronic signatures play an important role. In the area of digital patient files, scanning to PDF/A is a viable option, where coloured images and full-text search are amongst the main benefits. The required electronic signatures can then be embedded in PDF/A format.
Credit and insurance files often have a lifetime of fifty years or more. Electronic archiving based on PDF/A is drawing more and more attention – not only for newly archived files but also for existing documents. The standardized PDF/A format offers valuable benefits for both reproducibility and searching.
First US-based seminar focused on PDF/A will be held in Chicago. Attendees will learn about ISO 19005-1, document management and electronic document file formats for long-term preservation. Will you attend?
Topics include the DMS Expo and ArchiSafe’s BSI Protection Profile. Also, those who adhere to the PDF/A standard when archiving electronic documents avoid the risk of important information not being accessible in a few years. In order that an electronic document can be presented before a court, should the need arise, it must be electronically signed. A qualified electronic signature (QES) ensures the admissibility of an electronic document as evidence in a court of law in all European countries. The combination of PDF/A and QES therefore stands for legally binding and evidential long-term archiving. In order that this status remains valid for an infinite period of time, the signature should be renewed on a regular basis.
Health care is an application area that is currently subject to radical digitalization. On the one hand, the growth of classic paper archives is becoming a logistical and organisational problem, due to the current flood of documents that must be maintained for at least 30 years. On the other hand, the increasingly electronic formats of laboratory, X-ray, clinical and examination systems demand adequate electronic archiving.
In the business-to-consumer relationship, the topic of PDF/A also crosses over to the consumer.
What does it mean without metadata? Metadata is everywhere. We have to deal with it each and every day; sometimes its critical for us sometimes its in our way. Although metadata is so ubiquitous the term itself has no broad awareness in our society. Ask your friends what metadata is all about and if they are not IT specialists you might not get an answer. But youll find metadata on every milk bottle, every pharmaceutical product and on the passport in your wallet. But what would happen if there would be no metadata at all?
These days, many cultural institutions (scientific and public libraries as well as state, private and ecclesiastic archives) are digitializing valuable cultural assets such as books, prints and maps. Along with the aim of enabling a broad public or scientific use or to protect valuable originals from direct access, this process is used in order to preserve the historic originals and to securely store them in the most optimal environmental conditions.