The PDF/A Competence Center Italia is born as a local extension of the International PDF/A Competence Center, an association founded in Germany in 2006 with the objective of promoting the exchange of information and experience in the field of long-term archiving in accordance with ISO 19005 (PDF/A). Founded by Callas Software, Compart, LuraTech Europe, PDF Tools and PDFIib, the group now includes 100 members from all over the world, 8 of which are based in Italy.
The PDF/A Competence Center and AIIM announce the second U.S. based PDF/A seminar on March 26, 2010. A variety of topics including the basics of PDF/A, converting paper-based and electronic documents to PDF/A, managing PDF/A documents, metadata, and digital signatures will be addressed by experts. AIIM, the secretariat for the ISO working group responsible for the ISO standard will open the seminar with an introduction and background to the development of PDF/A.
Topics include methods for reliable long-term archiving and scanning services and PDF/A. And visitors to CeBIT can learn all about the options, advances and benefits involving PDF/A. Members will also present current solutions for reliable storage of documents, print data streams, e-mail messages and graphics with PDF/A, enabling CeBIT attendees to gain comprehensive insight into how a consistent archiving strategy can be implemented with PDF/A from the inflow of information all the way to output management. The PDF/A Competence Center experts will discuss the benefits of the format in detail, such as its long-term readability, unification of format, full text search capability, use of metadata and fidelity of layout.
PDF format was first introduced in 1993 with Adobe Acrobat 1.0 from Adobe Systems. Following the standardization of PDF for special requirements like PDF/X for pre-press, PDF/A for archiving and PDF/E for engineering, Adobe invested a great effort into getting PDF format standardized for universal use. In July 2008, PDF 1.7 was officially certified by the International Organization for Standardization (ISO) as an open standard – ISO 32000. The advantage: the open PDF standard is now manufacturer independent and offers long-term reliability. Changes and future developments to the PDF format are no longer dependent on Adobe.
Topics include PDF/A in use, including both in businesses and educational institutions, and administrations and public authorities. The University of Potsdam, for example, uses PDF/A as their long-term archiving format for scientific work and dissertations. They also make very good rated bachelor and masters work available on their publications server uniformly in PDF/A format. In businesses, the PDF/A standard plays a vital role, especially in the area of electronic document transmission.
The normal retention period in health care is 30 years. In addition to classical documents, other objects like x-rays must often also be archived. And for reasons of legal security, electronic signatures play an important role. In the area of digital patient files, scanning to PDF/A is a viable option, where coloured images and full-text search are amongst the main benefits. The required electronic signatures can then be embedded in PDF/A format.
Credit and insurance files often have a lifetime of fifty years or more. Electronic archiving based on PDF/A is drawing more and more attention – not only for newly archived files but also for existing documents. The standardized PDF/A format offers valuable benefits for both reproducibility and searching.
First US-based seminar focused on PDF/A will be held in Chicago. Attendees will learn about ISO 19005-1, document management and electronic document file formats for long-term preservation. Will you attend?
Topics include the DMS Expo and ArchiSafe’s BSI Protection Profile. Also, those who adhere to the PDF/A standard when archiving electronic documents avoid the risk of important information not being accessible in a few years. In order that an electronic document can be presented before a court, should the need arise, it must be electronically signed. A qualified electronic signature (QES) ensures the admissibility of an electronic document as evidence in a court of law in all European countries. The combination of PDF/A and QES therefore stands for legally binding and evidential long-term archiving. In order that this status remains valid for an infinite period of time, the signature should be renewed on a regular basis.
Health care is an application area that is currently subject to radical digitalization. On the one hand, the growth of classic paper archives is becoming a logistical and organisational problem, due to the current flood of documents that must be maintained for at least 30 years. On the other hand, the increasingly electronic formats of laboratory, X-ray, clinical and examination systems demand adequate electronic archiving.