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Shawna McAlearney

Shawna McAlearney is the Marketing Specialist for Appligent Document Solutions.
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Have we passed ‘peak PDF’?

How do we gain insight into how users’ views of documents are shifting? Google Trends is an increasingly interesting source of high-level marketplace data. By aggregating Google’s search data over time, reporting a term’s popularity as compared with all other searches.

Participating in the PDF Techniques Accessibility Summit

The PDF Techniques Accessibility Summit’s objective is to establish a broad-based understanding of how PDF files should be tagged for accessibilty. It’s an opportunity to focus on establishing a common set of examples of accessible PDF content, and identify best-practice when tagging difficult cases.

Members supporting PDF features!

The typical adoption curve for PDF technologies until approximately 2007 tended to track with that of the original PDF developer. Since then the marketplace has shifted; it’s no longer clear that Adobe drivesPDF feature support worldwide. Accordingly, we are happy to report that adoption of PDF 2.0 continues apace, with new vendors announcing their support every month.

Modernizing PDF Techniques for Accessibility

The PDF Techniques Accessibility Summit will identify best-practices in tagging various cases in PDF documents. Questions to be addressed will likely include: the legal ways to tag a nested list, the correct way to caption multiple images, the appropriate way to organize content within headings.

Refried PDF

My hospital emailed me a medical records release form as a PDF. They told me to print it, fill it, sign it, scan it and return it to the medical records department, in that order. In 2018? To get the form via email (i.e., electronically), yet be asked to print it? Did the last 20 years just… not mean anything! So I thought I’d be clever. I’d fill it first, THEN print it. Or better yet, never print it, but sign it anyhow, and return it along with a note making the case for improving their workflow. The story continues…

The PDF/A Competence Center at the DMS EXPO

July 10, 2008 (Cologne) – After a successful premiere last year, the PDF/A Competence Center will again be at DMS 2008 with its own booth. From September 9 to 11, fifteen members will present their products and services involving the PDF/A format and answer questions for visitors at Stand G 059 in Hall 7. These are: Adobe Systems, callas software, cib Software, Compart Systemhaus, DETEC Decision Technology, Global Graphics, icon Systemhaus, intarsys, Janich & Klass, LRS Levi, Ray & Shoup, LuraTech Europe, PDFlib, PDF Tools, SEAL Systems and StepOver. On September 8, 2008 – the day before the DMS EXPO – the PDF/A Competence Center will also offer a half-day seminar in Cologne. It will provide participants with detailed information on the ISO standard for long-term archiving as well as its advantages and areas of use.

PDF/A continues to gain international acceptance

In past months, numerous institutions in various countries have issued clear recommendations for PDF/A. The German Federal Government Co-ordination and Advisory Agency for IT in the Federal Administration (KBSt) recently published an updated version 4.0 of SAGA (Standards and Architectures for e-Government Applications) in which the PDF/A-1 standard is explicitly recommended for long-term archiving. MoReq, a European specification for electronic document and records management, also included PDF/A in the latest version of its list of recommended data formats. Furthermore, in a draft of an “ordinance on electronic transmission in an administrative process”, the Swiss Federal Council has advocated PDF/A. The Norwegian government recommends PDF/A for documents with mandatory layouts. Institutions such as the University of Potsdam or the German National Library likewise already depend on PDF/A. The ISO format is increasingly popular around the world – a fact which was apparent at the PDF/A conference in Amsterdam last April.

The international “Who’s Who” of PDF/A specialists met there to share their expertise with numerous participants in presentations and keynote speeches. The majority of companies planning the introduction of a uniform format for long-term archiving intend to do so with PDF/A – many of them in the coming months. This was revealed in a survey by the PDF/A Competence Center at the end of last year.

Software companies are also responding with increasing numbers of PDF/A-compliant solutions. For example, Microsoft recently announced that Service Pack 2 for Microsoft Office 2007, which is scheduled for the first half of 2009, will support PDF/A. This will enable users of the MS Office suite to generate PDF/A files directly from the application.

Solutions and daily lecture program on PDF/A topics

In order to accommodate the increasing market acceptance of PDF/A, the Competence Center will be represented at the DMS EXPO in 2008 again with an association stand. The fifteen exhibiting companies will show how PDF/A files are generated from electronically created or scanned documents, and how they can be validated and given an electronic signature. ABBYY and OpenLimit will also be represented as logo partners at the shared stand for PDF/A.

During the daily presentation, program visitors will learn how PDF/A differs from other formats for long-term archiving, what advantages it offers and how companies can switch their archiving strategy to PDF/A. Experts will address both the migration of existing archives as well as the practical introduction of PDF/A and its use in conjunction with document management and archiving systems or digital inbox and outgoing mail solutions. Furthermore, the presentations will be illustrated with practical demonstrations of PDF/A conversions and validations using sample products.

Those with a strong involvement with PDF/A also have the opportunity to participate in a half-day PDF/A seminar on September 8, the day before the DMS EXPO. Seminars of this type were offered with great success at the DMS EXPO in the past two years, and this year’s event offers an updated look at the technology in detail. It will help participants to make an easy connection between theory and practice before the start of the trade show on the following day. Presenters include Bernhard Zoeller, a noted ECM expert and CEO of Zoeller & Partner, as well as experts from the management board of the PDF/A Competence Center.

“We are very pleased that the PDF/A format has been accepted by numerous official organizations in the meantime,” said Dr. Bernd Wild, CEO of intarsys consulting GmbH. “Few other formats have gone so far so fast. This is indicative of the need for a format which really ensures long-term legibility, but at the same time it is also a measure of the raised consciousness of users.”

About PDF/A
The ISO 19005 standard (PDF/A) defines requirements for creating documents suitable for archiving based on the widely available PDF format. The standard specifies in detail what content is allowed and what is not. These and other specifications are intended to ensure long-term readability of the documents regardless of the application software and operating system in which they were originally produced. Experts predict that the designation of PDF/A as an ISO standard will promote the popularity of that format, and advantages such as full-text search capabilities will lead to it replacing TIFF in the near future.

About the PDF/A Competence Center

The PDF/A Competence Center was established as an international association in 2006. The objective of the association is to promote the exchange of information and experience in the field of long-term archiving in accordance with ISO 19005 (PDF/A). The management board is composed of executives from callas software GmbH, Compart Systemhaus GmbH, intarsys consulting GmbH, LuraTech Europe GmbH, PDF Tools AG (CH) and PDFlib GmbH. Within less than two years, nearly 70 companies and various experts from more than 16 countries joined the PDF/A Competence Center. The executive chairman is Thomas Zellmann, a managing partner of LuraTech. Hans Baerfuss, CEO of PDF Tools AG, Switzerland, is the executive vice-chairman.

Editorial contacts:
PDF/A Competence Center
c/o LuraTech Europe GmbH
Thomas Zellmann
Kantstr. 21
10623 Berlin, Germany
Phone: +49 30 39 40 50 – 0
Fax: +49 39 40 50 – 99

good news! GmbH
Nicole Koerber
Kolberger Str. 36
23617 Stockelsdorf, Germany
Phone: +49 451 881 99 – 12
Fax: +49 451 881 99 – 29


The PDF/A Competence Center at the DMS EXPO

Tags: DMS Expo, German Federal Government Co-ordination and Advisory Agency for IT in the Federal Administration (KBSt)
Categories: PDF/A