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About the contributor
Shawna McAlearney

Shawna McAlearney is the Marketing Specialist for Appligent Document Solutions.
More contributions
Participating in the PDF Techniques Accessibility Summit

The PDF Techniques Accessibility Summit’s objective is to establish a broad-based understanding of how PDF files should be tagged for accessibilty. It’s an opportunity to focus on establishing a common set of examples of accessible PDF content, and identify best-practice when tagging difficult cases.

Modernizing PDF Techniques for Accessibility

The PDF Techniques Accessibility Summit will identify best-practices in tagging various cases in PDF documents. Questions to be addressed will likely include: the legal ways to tag a nested list, the correct way to caption multiple images, the appropriate way to organize content within headings.

Refried PDF

My hospital emailed me a medical records release form as a PDF. They told me to print it, fill it, sign it, scan it and return it to the medical records department, in that order. In 2018? To get the form via email (i.e., electronically), yet be asked to print it? Did the last 20 years just… not mean anything! So I thought I’d be clever. I’d fill it first, THEN print it. Or better yet, never print it, but sign it anyhow, and return it along with a note making the case for improving their workflow. The story continues…

Slides and video recordings of PDF Days Europe 2018

You missed the PDF Days Europe 2018? Never mind! Here you can find the slides and video recordings of all 32 stunning sessions!

Using PDF/UA in accessibility checklists

PDF/UA, like PDF itself, is internally complex, but used correctly, actually makes things easier.

Successful Premiere for the PDF/A Competence Center at the DMS 2007

October 9, 2007 (Berlin) – The PDF/A Competence Center can look back at an exceptional three days at the DMS EXPO 2007. For the first time, the international association organized a joint member’s booth at Europe’s leading trade show for electronic information, content, and document management.

The PDF/A Pavilion attracted enormous interest on all three days of the event. The PDF/A Forum, with different presentations every half hour, was especially appreciated by visitors who used the opportunity to inform themselves about the uses and advantages of PDF/A.  A PDF/A Seminar that was conducted the day preceding the fair was also well attended, drawing over 50 participants.

The ISO Standard PDF/A for long-term archiving is currently one of the hot topics of the branch. This was further reflected at this year’s DMS Expo in Cologne, Germany. Numerous exhibits at different booths dealt with solutions incorporating PDF/A. DMS visitors received comprehensive information in a compact form at the PDF/A Competence Center Pavilion. Nine members presented their service and product portfolios dealing with PDF/A. In addition, a PDF/A Forum was organized with several presentations about PDF/A and its uses.

“The visitors took advantage of the combined technical expertise at the PDF/A Competence Center’s joint booth to conduct sound technical discussions. We were especially pleased with the high turnout of international attendees” summarized Thomas Merz, member of the executive committee for the PDF/A Competence Center.

The fact that PDF/A, long-term archiving and format consistency is currently a burning issue with many companies was underscored by the result of the DMS Innovation Award selection. The award was presented at the DMS this year for the second time, and first prize went to PDF Tools AG with their newest product “3-Heights PDF to PDF/A Converter”. This software converts PDF documents to PDF/A-conforming files. “With this solution, PDF Tools AG significantly supports companies in keeping PDF files readable for years despite our fast moving world.” stated Franca Born, Leader of IT and Digital Entertainment with the Koelnmesse GmbH, praising the winning company in her laudation.

The well-attended presentations of the PDF/A Forum also demonstrated a strong interest in the subject. In addition to the member companies at the PDF/A Pavilion, PDF/A Competence Center members Adobe, intarsys consulting, Nuance and OPENLiMiT also took part in the extensive lecture program. The audience gained knowledge about PDF/A from the introduction, the migration of archives, and areas of application through to the roll of PDF/A
in product lifecycles. A half-day PDF/A Seminar conducted on the day preceding the DMS EXPO was also popular, drawing over 50 participants.

Attendees then had the opportunity to enrich the theory they learned at the seminar with practical examples at the exhibition the following day.

The PDF/A Competence Center welcomed the worldwide Ricoh Group as their 50th member during the DMS. In addition, the companies EMC Russia, ePapyrus Inc. Korea, and the German companies SI Software Innovation GmbH, soft Xpansion and wendt aktenmanagement joined the PDF/A Competence Center. Further activities of the PDF/A Competence Center included the “PDF/A Breakfast” for DMS solution providers and a large user survey in which over 400 visitors took part.

About PDF/A
The ISO 19005 standard (PDF/A) defines requirements for creating documents suitable for archiving, based on the widely available PDF format. The standard specifies in detail what type of content is allowed and what is not. This and other specifications are intended to ensure the long-term readability of documents regardless of the application software and operating system in which they were originally produced. Experts predict that the designation of PDF/A as an ISO standard will promote the popularity of the format, and advantages such as full text search capabilities will lead to it replacing TIFF in the near future.

About the PDF/A Competence Center
The PDF/A Competence Center was established as an international association in 2006. The objective of the association is to promote the exchange of information and experience in the field of long-term archiving in accordance with ISO 19005 (PDF/A). The founding companies were callas software GmbH, Compart Systemhaus GmbH, LuraTech Europe GmbH, PDF Tools AG (Switzerland) and PDFlib GmbH. 50 companies from over 12 countries have joined the association within the first year. The executive chairman is Thomas Zellmann, a managing partner of LuraTech. Dr. Hans Baerfuss, CEO of PDF Tools AG, Switzerland, is the executive vice-chairman.

Editorial Contacts
PDF/A Competence Center
c/o LuraTech Europe GmbH
Thomas Zellmann
Kantstr. 21
10623 Berlin, Germany
Tel: +49 30 39 40 50 – 0
Fax: +49 30 39 40 50 – 99

good news! GmbH
Nicole Koerber
Kolberger Str. 36
23617 Stockelsdorf, Germany
Tel: +49 451 881 99 – 12
Fax: +49 451 881 99 – 29


PDF/A & Adobe (in German)

Scan-Dienstleistung als PDF/A (in German)


Dynamische Erstellung von PDF/A-Dokumenten (in German)

PDF/A pr

Migration von Archiven zu PDF/A – Rechtliche Fragestellungen (in German)

PDF/A im Product Lifecycle – Anforderungen des Engineering an PDF/A (in German)


PDF/A und DMS – auf dem Weg zum integralen Bestandteil (in German)

The PDF/A workflow: create, convert, sign, view, print (in English)

Elektronische Signaturen in PDF/A: Konzept, Einsatz und technische Interoperabilit

PDF/A-Standard: Einf

Nuance solutions enhance the support for PDF/A documents (in English)

The PDF/A workflow: create, convert, sign, view, print (in English)

Tags: DMS Expo, PDF/A advantages, presentation
Categories: PDF/A