Solimar Systems Workflow Solutions Enable Rapid Response at the State of Colorado

Jonathan Malone-McGrew // January 23, 2023

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40% print volume increase during the pandemic

Production tasks reduced by up to 10 hours

PDFs optimized to 70% of original file sizes

Visibility dashboard tracks each piece of mail to delivery

11 January 2023 – Solimar Systems, Inc., provider of leading workflow software solutions for print production and digital communications, announces that the State of Colorado’s Integrated Document Solutions (IDS) has streamlined 90% of all jobs printed by using Solimar Chemistry™ workflow solutions. The new solutions enabled dramatic time savings, providing IDS with quick turnarounds and rapid response to a huge volume increase (40%) during the pandemic.

IDS, which falls within the State of Colorado’s Department of Personnel & Administration, is responsible for the print requirements from the executive branches within Colorado. During the pandemic, they saw a dramatic increase in demand, driving additional responsibilities to the department, including the distribution of all personal protective equipment (PPE) across the state and the absorption of additional print needs from multiple State Departments. This included the Department of Revenue’s recent Colorado Cash Back program. The program, launched by the State under legislation in August 2022, required a swift review, verification, and approval process. Solimar’s SOLitrack™ dashboard provided the visibility and item tracking tools that enabled the successful mailing of 2.4 million printed checks over five business days, meeting the delivery deadline of September 30, 2022.

Speaking about the increased workload and Chemistry™ solutions, Colorado State Printer Mike Lincoln said “We were able to absorb it very well due to the Automated Document Factory (ADF) solution from Solimar; we were able to bring work on, digitize the workflow, and in many cases remove manual steps. The ability to leverage tools like Piece Level Tracking (PLT) provided us with new levels of automation and visibility. While, like most, we didn’t expect all the challenges of the pandemic, thanks to Solimar, we were set up extremely well to handle it.”

According to Lincoln, Department of Revenue tasks that previously took 12-14 hours are now be achieved within 2-4 hours, “and since our staff can use and configure the Solimar Chemistry CCM platform in a Do It Yourself (DIY) way, it gave us advantages to be nimble and onboard customers much faster. What’s more, the transition has happened much quicker than expected,” he added.

Further challenges at IDS included the expansion of job types for onboarding. Previously IDS was mainly a transactional-focused print shop. The new work included output from a variety of legacy systems that were only sometimes optimized. Solimar’s ReadyPDF® module enabled consolidation and optimization functions that have been an absolute game-changer, reducing file sizes by up to 70% and RIP time on the printer, resulting in significant cost savings across multiple processes.
Using Solimar’s Rubika® document re-engineering solution, along with Solimar’s SOLindexer™ indexing tool, IDS successfully created an accurate and repeatable streamlined workflow. Rubika has also been instrumental in adding Intelligent Mail Barcodes to existing documents, enabling significant postal savings.

“We’re delighted that Solimar solutions are empowering IDS to manage the state’s increased volume demand, states Mary Ann Rowan, Chief Experience Officer of Solimar Systems, “The Chemistry platform provides extensive workflow automation enabling IDS to successfully manage significantly increased print volumes, as well as new types of work. The technology optimizes the infrastructure for the state’s printing while simultaneously helping to reduce shifts, lower costs, and increase annual savings.”

Watch Mike Lincoln, State Printer, explain the many benefits of Solimar workflow-enhancing solutions https://inkish.tv/inkish-video/colorado/.

About State of Colorado Integrated Document Solutions

Integrated Document Solutions (IDS) is a full-service, end-to-end document management operation. IDS advises, assists, and supports each agency’s needs and provides a wide variety of cost-efficient document solutions at a professional level.
Our service solutions range from but are not limited to business cards, graphic design, scanning, and data conversion, to print, mail, fulfillment, and warehousing. IDS partners with each agency to offer services tailored to each program’s needs and budget. Since IDS provides so many business services/solutions in-house, it is relatively simple to integrate any number of these services into a seamless operation for agencies, resulting in more efficient processes and lower costs. IDS is also the Colorado State Printer and Branding office.


Solimar Systems enables organizations around the globe to onboard, make ready, enhance, manage and deliver print and digital communications. As an early adopter of the PDF output format, our Chemistry™ platform optimizes and drives a variety of print and electronic workflows including transactional and direct mail printing, accessibility, archive services, …

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ABOUT THE AUTHORS

Jonathan Malone-McGrew, edp
Jonathan Malone-McGrew

Jonathan Malone-McGrew, edp, has literally grown up around PDF and the print and digital communications industries. In his early years, he watched his parents build a successful print software company that provided print-stream transforms as well as other solutions to empower print providers. With an education in Business and Marketing, Malone-McGrew has found opportunities to work with print hardware and …

ABOUT THE AUTHORS

Jonathan Malone-McGrew, edp

Jonathan Malone-McGrew

Jonathan Malone-McGrew, edp, has literally grown up around PDF and the print and digital communications industries. In his early years, …