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About the contributor
Harald Grumser

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Talking about electronic documents

We’ve done PDF Day events and technical conferences across Europe, in the US, in Australia, and elsewhere. This Electronic Document Conference is the first PDF Association event that’s open to all technologies pertaining to documents. It’s about explor …

Happy new logo!

2006: The PDF/A Competence Center A new year brings new things, and 2019 is no exception! The “four red blocks” logo was first created for the PDF/A Competence Center in 2006. When that organization became the PDF Association in 2011, the design was ad …

Save-The-Date: PDF Day France, Toulouse, April 4, 2019

PDF Day France will be the first French-speaking event of the PDF Association, organised by our member ORPALIS. It will take place in Toulouse which is the home ground of Airbus and we are very happy that Airbus will present a case study around its usage of PDF in their document management environment!

Electronic Document Conference: Call for Papers

Prospective presenters at the Electronic Document Conference 2019 are invited to submit high-quality original proposals for 25-minute presentations on subjects of interest to developers and technical product managers concerned with electronic document implementations.

Have we passed ‘peak PDF’?

How do we gain insight into how users’ views of documents are shifting? Google Trends is an increasingly interesting source of high-level marketplace data. By aggregating Google’s search data over time, reporting a term’s popularity as compared with all other searches.

Session Intro – Track C: Business to Consumer

In business-to-consumer relationships, the topic of PDF/A also crosses over to the consumer. When individual correspondence is used in communications between companies (or other organizations) and consumers, it is relevant for archiving. The correspondence is sent via e-mail or can be downloaded from a web portal, exposing the consumer to long-term archived documents. This usually concerns documents that are created individually for the end-user, such as invoices, quotations, order confirmations etc., and are more or less generated automatically in large quantities. In such a scenario, you must consider additional prerequisites not only on the side of the creator, but also consumer habits and options in this environment.

In the first presentation “PDF/VT – Overview and relation to PDF/A”, Stewart Rogers from Crawford Technologies, UK describes PDF/VT. PDF/VT (“V” for “Variable” and “T” for “Transactional”) defines a variable data printing (VDP) job exchange format and is a published ISO standard in the family of PDF standards. PDF/VT is the ISO 16612-2 (PDF/VT) standard on behalf of the variable and transactional printing industry.

Uwe Wächter, PDF product manager at SEAL Systems discusses “SAP and PDF/A – PDF/A in product life cycle”

What do ERP systems and PDF/A have in common? This question can be quickly answered: purchase vouchers, invoices and other business documents that are printed out of SAP must often be archived. This is an important field where PDF/A is of growing importance. If you use PDF/A for archiving, you will fulfil legal retention obligations and can guarantee that the archived documents will still be legible after many years. No special prerequisites are necessary for implementing PDF/A, and you won’t have to forego on an elegant display or full-text search.

Harald Grumser from Compart AG concludes this section of the proceedings with an article entitled: “Optimising PDF/A documents for large archives” in which he reports on the characteristics of PDF/A in the environment of mass correspondence. Since the PDF/A standard does not allow you to work with external resources (as you would usually do in the area of high-volume printing) and since embedding resources such as fonts for each individual document may lead to an enormously inflated volume of storage, you must weigh up other techniques and approaches that allow you to work with PDF/A and its advantages.


Tags: 4th PDF/A Conference, ERP, Proceedings
Categories: Finance, PDF/A, PDF/VT