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About the contributor
Thomas Zellmann

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PDF 2.0 examples now available

The PDF Association is proud to present the first PDF 2.0 example files made available to the public. Created and donated to the PDF Association by Datalogics, this initial set of PDF 2.0 examples were crafted by hand and intentionally made simple in construction to serve as teaching tools for learning PDF file structure and syntax.

PDF 2.0 interops help vendors

The PDF 2.0 interop workshops included many vendors with products for creating, editing and processing PDF files. They came together in Boston, Massachusetts for a couple of days to test their own software against 3rd party files.

PDF Days Europe underscores the importance of PDF as a key component of business processes

2017 marks a record number of attendees / Experts shared fully-grounded wisdom on PDF standards across the two-day event Berlin. With over 200 attendees, this year’s PDF Days Europe in Berlin was a significant success with the largest attendance of any …

Slides and video recordings of the PDF Days Europe 2017

About 35 informative sessions across a wide range of topics, including the next-generation PDF project. Within the video frames you can use the red “play” button to get a short impression of the talk or can enjoy the high resolution version by clicking …

PDF Days Europe 2017 hits the target!

With more than 200 participants, this year’s PDF Days Europe was the largest to-date. Early feedback from attendees makes clear that it was also a great success.

Session Intro – Track A: Archives & Libraries, Public Sector and eGovernment


The articles of this chapter contain the content of the Conference-Track A: Archives & Libraries, Public Sector/ eGovernment.

For archives and libraries, “long-term archiving” can virtually mean “for ever”! Special measure are required for both hardware and software, and PDF/A can many of the requirements for software and file formats.

Hans-Joachim Hübner from the SRZ gives a very good introduction into “Digital Preservation and Retrospective digitization with PDF/A”. As his company SRZ is working for a long time in this sector, he adds a lot of details and best practices from real world projects.

Archives are typically receivers of documents, and from their point of view it would be optimal when the filestheyreceivearealreadyinPDF/Aformat.Thiscan be achieved through proper communication and or- ganisation with the suppliers. There are many PDF/A scanning solutions that can applied when existing docu- ments in an archive are to be converted into electronic format. For files that are delivered in other electronic formats, numerous tools are offered for converting to PDF/A. It may be desired to archive both the original format (e.g. Microsoft Word) as well as a PDF/A version of the document.

During the Conference, we are quite happy to have the two leading German archives in PDF/A adoption pre- senting with Mrs Kathrin Schroeder from the German National Archive and Dr. Christian Keitel, Regional State Archive of Baden-Württemberg.

The article from Anton Zagar, EU Publications Office brings us to the world of libraries and he describes very

well their PDF/A project. Please see also the keynote arti- cle of Dr. Silke Stapel who describes the overall PDF/A projects in the EU Publications Office.

In general, libraries are both receivers and suppliers of documents. When existing files are converted into a new format, the digital original (e.g. uncompressed TIFF or JPEG2000 lossless) may still be retained. PDF/A can be created from the original file and serves as an ideal deliv- ery format, enabling full-text search and supporting em- bedded metadata. With respect to digital documents, ex- isting or newly delivered books can be converted to PDF/A. PDF/A can be used for archiving postgraduate work in university libraries as well, and would itself be an interesting topic for such work. There are an increasing number of recommendations and requirements for PDF/A in archives and libraries, for example with the German National Library.

Last but not least, PDF/A has also made its way heavily into the public sector. Most RFP for new projects require PDF/A these days already due to the superior functional- ity and long-term safety. There are a lot of recommenda- tions and requirements in multiple countries now like Italy, Norway and Switzerland.

I would like to thank the authors for their excellent contribution of articles which hopefully makes this chap- ter a worthwhile reading for you! If you want to talk to international archives and libraries, please do not hesitate to contact the PDF/A Competence Center which will be happy to connect you with them.


Tags: 3rd International PDF/A Conference, Proceedings
Categories: Archives & Libraries, PDF/A