Resources for speakers and sponsors

Table of Contents

EDC speaker badge
EDC educational session SPEAKER badge suitable for blog posts and social media.

Thank you for your support of the Electronic Document Conference!

Speakers and sponsors are welcome to use any of the various assets discussed or posted on this page to help generate awareness of their sessions and the EDC in general.

Interested in sponsoring the Electronic Document Conference? Learn about the options and sign up today! Operational details are at the bottom of this page.

We’re here to help!

If you would like any help with social media, email campaigns, web page content or other materials related to this event, please do not hesitate to reach out! We can provide custom art, post ideas, captions, quotes – whatever you need!

Please contact the event manager, Duff Johnson at duff.johnson@pdfa.org for more information.

Register now, and get it out of the way!

All presenters and sponsors should register use the following promo codes:

  • Educational session speakers may register for free using the promo code: EDC19-Speaker
  • Each Gold sponsor may each register one (1) free additional attendee (staff or a guest) using a promo code that will be provided via email.
  • Gold and Silver sponsors will receive a code good for a discount of $50 per purchase for up to 10 purchases. This code may be distributed to attending staff or guests.

The optional dinner cruise surcharge must be paid with your event registration.

Special benefit for speakers and sponsors – discount for CreativePro Week!

CreativePro Week logoThere are many reasons to visit Seattle this June!

This year the PDF Association has partnered with CreativePro Week, which occurs June 10-14, 2019, immediately prior to the Electronic Document Conference.

Sponsors and speakers of the Electronic Document Conference are entitled to $200 off multi-day registration for CreativePro Week by using the promo code: CPWEDC9

Steering Committee

Meet the EDC’s Steering Committee, all PDF Association Board members or staff:

30 minute educational sessions

Educational session presentations have been carefully reviewed, screened and voted-on by the steering committee.

Educational sessions are not product pitches.

For logistical reasons, and due to tight scheduling, speakers must prepare and deliver from PDF files, PowerPoint will not be accepted.

SPEAKERS: Download the official EDC PowerPoint template! Use of the template is not mandatory, but presentations that do not use it MUST include at least one slide with the event’s name and logo.

The Steering Committee reserves the right to offer feedback or request changes.

Key dates for speakers

  • Registration opens February 22
  • Speaker bios and photos are due by February 22
  • An outline or draft slides are due by April 26
  • Finalized slides are due by May 31
  • Electronic Document Conference opens: June 17

Key dates for sponsors

  •  Social promotion begins March 5
  • Sponsorship closes March 29
  •  Seminar titles and descriptions due April 15
  •  PDF Products & Services pages due May 3
  •  5-minute slides are due May 31

Key Links

Follow us on social media

The official conference hashtag is: #EDCSEATTLE2019

Shareable content

What follows is content you can adapt for use on your website, e-blasts, social media, blog-posts and more. At the very least, we’d prefer if shared content to include the name of the conference, date, location, and website.

— GENERAL COPY —


We’re looking forward to the Electronic Document Conference this coming June 17-18, 2019 in Seattle!

The Electronic Document Conference is an opportunity to experience a wide range of perspectives on electronic document technology. Hosted by the non-profit PDF Association, this event surveys cutting-edge ideas, best- practice and new initiatives from across the electronic document landscape.

We hope you’ll join us at the Electronic Document Conference 2019!


— EMAIL COPY (adapt to your own style and session title!) —

Join us at the Electronic Document Conference in June!

Designed for product managers, developers and technical end users, the Electronic Document Conference is for those working in the electronic document space. The event is designed to inform and inspire the product managers and developers tasked with creating real-world solutions, with diverse perspectives on subjects ranging from accessibility to automation, file formats, workflows and more.

Held at the Adobe Systems facility in Seattle, this event builds on the PDF Association’s successful track-record of PDF user and technical events in cities around the world over the past 10 years. It’s a unique platform for both established and emerging electronic document technology leaders across a wide range of subdomains and use cases.

Following an introductory keynote address from Boeing on the company’s digital transformation journey, the event kicks off with tracks on file formats and Open Data. On Day 2 the conference will first hear from CreativePro Network President David Blatner, whose keynote address will zero in on “Publishing Documents Precisely”.

Of course, there’s a distinct PDF technology thread that’s common to many of the sessions. That’s because, for many users, even while they use an increasingly wide range of technologies, PDF embodies the idea of an electronic document.

Just a few of the 32 educational sessions:

  • Document adaptation: responsiveness and personalization of the document experience
  • Blockchain for documents- the future of security
  • How reusable content in pdf could be: deriving PDF into html
  • Automatic distribution of full indexed documentation with multimedia content for large production plant guides
  • Signature workflows today – From remote electronic signatures to long term-preservation with PDF
  • SafeDocs: Could PDF be a weapon in cyber warfare?
  • Toward a theory of documents and their formats
  • The state of electronic document support

Check out the complete Electronic Document Conference agenda!


Social Media

We’ve composed a few tweets to help promote the Electronic Document Conference. Please feel free to adapt these to your own social efforts to promote your involvement in this event!

Where is document technology going? Find out at the Electronic Document Conference! pdfa.org/edc #EDCSEATTLE2019

How is your #DigitalTransformation? Join us at the #EDCSEATTLE2019 for a wide range of informative sessions. pdfa.org/edc-agenda

Join us at the #EDCSEATTLE2019 in Seattle this June for two days of sessions and networking over the subject of electronic documents!


Promotional artwork

The following art is available to help you promote your involvement in the EDC.

NOTE: Images are scaled down for display purposes. To obtain the full-resolution images download this zip file which contains them all.

Speaker badge

EDC speaker badge

Backgrounds and features

EDC logo, pdfa.org/edc

EDC logo, pdfa.org/edc

EDC logo, doing more with PDF

Horizontal banners

EDC logo, doing more with PDF

EDC logo, June 17-18 2019

EDC logo

Vertical banners

EDC logo, June 17-18 2019 Seattle pdfa.org/edc  EDC logo, June 17-18 2019, Seattle. pdfa.org/edc

“Social squares”

EDC logo, pdfa.org/edc

EDC logo

The Electronic Document Conference icon

EDC icon

Sponsor information


5 minute commercial sessions (Gold and Silver sponsors only)

Gold and Silver sponsors each receive a 5 minute slot to pitch their products, company or vision. Where feasible this slot will be scheduled directly following the sponsor’s educational presentation (if any). This approach allows presenters to focus on delivering educational value followed by a pivot to their own commercial solutions.

Slides for the 5 minute commercial sessions are due to Duff Johnson via email no later than May 31, 2019.

For logistical (and other!) reasons, PowerPoint will NOT be accepted; PDF is required!

Seminars (Gold sponsors only)

Gold sponsors each receive a 70 minute seminar session, conducted onsite during the event in a side-room. The room has capacity for 15, and includes teleconference facilities. The sponsor is welcome to leverage these to operate a hybrid seminar / webinar, as is their preference.

Gold sponsors have complete control over the content and presentation they offer in their seminars. They may demonstrate products, offer briefings on their current initiatives, conduct a user training, or any other activity that can be reasonably and professionally conducted under the auspices of the Electronic Document Conference.

Participating sponsors must deliver a title and 1-2 sentence description of their seminar to Duff Johnson by April 15, 2019.

PDF Products & Services 2019. Showcasing the diversity of electronic document solutions.PDF Products & Services 2019 (all sponsors)

Similar to our PDF Products and Services 2018 publication, this year’s industry guide is a unique way to promote awareness of your organization and solutions that’s affordable to every PDF developer.

This document will be printed for distribution to attendees of the Electronic Document Conference, posted on pdfa.org, and will be used by the PDF Association as a handout at other events through Q2, 2020.

Bronze sponsors

The $300 Bronze sponsorship fee for the Electronic Document Conference includes sponsor placement on the event page and a full page of full-color advertising in PDF Products & Services 2019. Additional pages may be purchased for $200 ea.

Download the specifications! The deadline for payment and all artwork is May 3, 2019.

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