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Shawna McAlearney

Shawna McAlearney is the Marketing Specialist for Appligent Document Solutions.
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Save-The-Date: PDF Day France, Toulouse, April 4, 2019

PDF Day France will be the first French-speaking event of the PDF Association, organised by our member ORPALIS. It will take place in Toulouse which is the home ground of Airbus and we are very happy that Airbus will present a case study around its usage of PDF in their document management environment!

Electronic Document Conference: Call for Papers

Prospective presenters at the Electronic Document Conference 2019 are invited to submit high-quality original proposals for 25-minute presentations on subjects of interest to developers and technical product managers concerned with electronic document implementations.

Have we passed ‘peak PDF’?

How do we gain insight into how users’ views of documents are shifting? Google Trends is an increasingly interesting source of high-level marketplace data. By aggregating Google’s search data over time, reporting a term’s popularity as compared with all other searches.

Participating in the PDF Techniques Accessibility Summit

The PDF Techniques Accessibility Summit’s objective is to establish a broad-based understanding of how PDF files should be tagged for accessibilty. It’s an opportunity to focus on establishing a common set of examples of accessible PDF content, and identify best-practice when tagging difficult cases.

Members supporting PDF features!

The typical adoption curve for PDF technologies until approximately 2007 tended to track with that of the original PDF developer. Since then the marketplace has shifted; it’s no longer clear that Adobe drivesPDF feature support worldwide. Accordingly, we are happy to report that adoption of PDF 2.0 continues apace, with new vendors announcing their support every month.

PDF/A in Government

The use of PDF/A here is highly dependent on the type of public or government agency. PDF/A can be meaningfully applied in agencies when digital or digitized records have to be retained. Typical examples are proposals, construction records and legal notifications.

Recommendations and Guidelines for PDF/A

Federal Government Coordination and Advisory Agency for IT in the Federal Administration assesses PDF/A-1

The Federal Government Coordination and Advisory Agency for IT in the Federal Administration (KBSt) has recently published the updated Version 4.0 of SAGA (Standards and Architecture for E-Government Applications). The new version places more emphasis on PDF/A-1 and explicitly recommends this standard. SAGA describes standards, technologies, and methods for using information technology in federal authorities and provides recommendations for E-Government in the public sector. The comprehensive report can be found at www.kbst.bund.de, including a download link to the SAGA document (SAGA Version 4.0 is not yet available in English).

PDF/A for long-term archiving in MoReq2

MoReq is a European specification for electronic document and records management. The abbreviation stands for “Model Requirements for the Management of Electronic Documents and Records”. MoReq was originally developed for a standardized exchange of documents between the European Commission and the governments of member states. The newest version of MoReq (MoReq2) includes PDF/A in the list of recommended data formats, e.g. for scanned documents and for long-term archiving. More information can be found at www.moreq2.de; a copy of the standard can be downloaded here.

Austria: BAIK uses PDF/A for its collection of land register deeds

The Federal Chamber of Architects and Engineering Consultants in Austria requires that publicly available electronic documents comply with the PDF/A-1b standard. In addition, the authenticity of electronic documents that are being added to the land register will be assured through use of a qualified digital signature. More details are available on the BAIK website: www.baik-archiv.at. A good overview is also offered in the overview diagram of the BAIK archive.

Norway: Openly available formats to be mandatory for published government information

The Norwegian Government has stipulated that all information published on state-run websites should in the future be saved in an openly available document format, such as HTML, PDF resp. PDF/A, or ODF. PDF/A is recommended for all documents that have a binding layout. This regulation comes into effect on January 1, 2009. More details can be found in the announcement from the Ministry of Government Administration and Reform.

Switzerland: Communication between public administration and citizens using PDF/A

The Swiss Federal Council, in a draft resolution for “Regulations for electronic transmission within the scope of administrative proceedings”, is turning to PDF/A. In the future, electronic communications between the administration and citizens concerning directives will use PDF/A format because of its suitability for long-term archiving. The regulation comes into effect on January 1, 2008 and should be fully implemented within 10 years. Further details are available from the Swiss federal authorities at www.admin.ch.

Tags: BAIK, Federal Chamber of Architects and Engineering Consultants, MoReq2, Swiss Federal Council, government
Categories: Government, PDF/A