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About the contributor
Shawna McAlearney

Shawna McAlearney is the Marketing Specialist for Appligent Document Solutions.
More contributions
Modernizing PDF Techniques for Accessibility

The PDF Techniques Accessibility Summit will identify best-practices in tagging various cases in PDF documents. Questions to be addressed will likely include: the legal ways to tag a nested list, the correct way to caption multiple images, the appropriate way to organize content within headings.

Refried PDF

My hospital emailed me a medical records release form as a PDF. They told me to print it, fill it, sign it, scan it and return it to the medical records department, in that order. In 2018? To get the form via email (i.e., electronically), yet be asked to print it? Did the last 20 years just… not mean anything! So I thought I’d be clever. I’d fill it first, THEN print it. Or better yet, never print it, but sign it anyhow, and return it along with a note making the case for improving their workflow. The story continues…

Slides and video recordings of PDF Days Europe 2018

You missed the PDF Days Europe 2018? Never mind! Here you can find the slides and video recordings of all 32 stunning sessions!

Using PDF/UA in accessibility checklists

PDF/UA, like PDF itself, is internally complex, but used correctly, actually makes things easier.

PDF Association expands its board of directors

Catherine Andersz of PDFTron Systems, Alaine Behler of iText Software and Peter Wyatt, ISO Project Leader for ISO 32000 enrich the newly elected board of the PDF Association.

PDF/A in Government

The use of PDF/A here is highly dependent on the type of public or government agency. PDF/A can be meaningfully applied in agencies when digital or digitized records have to be retained. Typical examples are proposals, construction records and legal notifications.

Recommendations and Guidelines for PDF/A

Federal Government Coordination and Advisory Agency for IT in the Federal Administration assesses PDF/A-1

The Federal Government Coordination and Advisory Agency for IT in the Federal Administration (KBSt) has recently published the updated Version 4.0 of SAGA (Standards and Architecture for E-Government Applications). The new version places more emphasis on PDF/A-1 and explicitly recommends this standard. SAGA describes standards, technologies, and methods for using information technology in federal authorities and provides recommendations for E-Government in the public sector. The comprehensive report can be found at www.kbst.bund.de, including a download link to the SAGA document (SAGA Version 4.0 is not yet available in English).

PDF/A for long-term archiving in MoReq2

MoReq is a European specification for electronic document and records management. The abbreviation stands for “Model Requirements for the Management of Electronic Documents and Records”. MoReq was originally developed for a standardized exchange of documents between the European Commission and the governments of member states. The newest version of MoReq (MoReq2) includes PDF/A in the list of recommended data formats, e.g. for scanned documents and for long-term archiving. More information can be found at www.moreq2.de; a copy of the standard can be downloaded here.

Austria: BAIK uses PDF/A for its collection of land register deeds

The Federal Chamber of Architects and Engineering Consultants in Austria requires that publicly available electronic documents comply with the PDF/A-1b standard. In addition, the authenticity of electronic documents that are being added to the land register will be assured through use of a qualified digital signature. More details are available on the BAIK website: www.baik-archiv.at. A good overview is also offered in the overview diagram of the BAIK archive.

Norway: Openly available formats to be mandatory for published government information

The Norwegian Government has stipulated that all information published on state-run websites should in the future be saved in an openly available document format, such as HTML, PDF resp. PDF/A, or ODF. PDF/A is recommended for all documents that have a binding layout. This regulation comes into effect on January 1, 2009. More details can be found in the announcement from the Ministry of Government Administration and Reform.

Switzerland: Communication between public administration and citizens using PDF/A

The Swiss Federal Council, in a draft resolution for “Regulations for electronic transmission within the scope of administrative proceedings”, is turning to PDF/A. In the future, electronic communications between the administration and citizens concerning directives will use PDF/A format because of its suitability for long-term archiving. The regulation comes into effect on January 1, 2008 and should be fully implemented within 10 years. Further details are available from the Swiss federal authorities at www.admin.ch.


Tags: BAIK, Federal Chamber of Architects and Engineering Consultants, MoReq2, Swiss Federal Council, government
Categories: Government, PDF/A