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PDF Association

Mission Statement: To promote Open Standards-based electronic document implementations using PDF technology through education, expertise and shared experience for stakeholders worldwide.
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Save-The-Date: PDF Day France, Toulouse, April 4, 2019

PDF Day France will be the first French-speaking event of the PDF Association, organised by our member ORPALIS. It will take place in Toulouse which is the home ground of Airbus and we are very happy that Airbus will present a case study around its usage of PDF in their document management environment!

Electronic Document Conference: Call for Papers

Prospective presenters at the Electronic Document Conference 2019 are invited to submit high-quality original proposals for 25-minute presentations on subjects of interest to developers and technical product managers concerned with electronic document implementations.

Have we passed ‘peak PDF’?

How do we gain insight into how users’ views of documents are shifting? Google Trends is an increasingly interesting source of high-level marketplace data. By aggregating Google’s search data over time, reporting a term’s popularity as compared with all other searches.

Participating in the PDF Techniques Accessibility Summit

The PDF Techniques Accessibility Summit’s objective is to establish a broad-based understanding of how PDF files should be tagged for accessibilty. It’s an opportunity to focus on establishing a common set of examples of accessible PDF content, and identify best-practice when tagging difficult cases.

Members supporting PDF features!

The typical adoption curve for PDF technologies until approximately 2007 tended to track with that of the original PDF developer. Since then the marketplace has shifted; it’s no longer clear that Adobe drivesPDF feature support worldwide. Accordingly, we are happy to report that adoption of PDF 2.0 continues apace, with new vendors announcing their support every month.

PDF/A creation tools

PDF/A documents can be created in a variety of ways:

  • From scanned documents
  • By direct conversion of the source data
  • By exporting from the program used to create the source document
  • Using an intermediate step which turns a PDF file into PDF/A
  • Using print output formats or print data streams such as GDI, PCL, PostScript, AFP and XPS.

This section will sketch out just a few typical approaches. For a more extensive list, including specific products which allow you to create PDF/A files, visit the PDF Association’s website at www.pdfa.org.

Desktop software

On a standard workstation, office applications in particular will already offer inbuilt tools (or can easily be retrofitted) to export word-processed files, spreadsheets or presentations directly to PDF/A. If the “Tagged PDF” option is enabled, then Microsoft Office, OpenOffice and LibreOffice will even support PDF/A Conformance Level A for semantically structured data.

OpenOffice Tagged PDF
Some word processing software (such as OpenOffice, shown here) allow you to create PDF/A-1, including “Tagged PDF” as a prerequisite for Conformance Level A.

Some PDF/A conversion solutions use print data creation tools to generate PDF or PDF/A files. Another approach is to use programming libraries to convert data or directly write to PDF.

Adobe Acrobat is used for PDFs in many industries, and it provides comprehensive support for PDF/A. This software can be used to examine PDF/A files to ensure they actually meet the PDF/A standard.

Individual-workstation products al­so exist which allow users to scan to PDF/A, including OCR. This software is sometimes supplied with the scanner itself.

Server-based solutions

Server-based solutions exist for mass PDF/A creation. This allows business-wide standardisation of your working processes and lets you manage large volumes of data. Some desktop PC products also have server-based versions for high-volume processing.

Programming libraries

Programming libraries allow developers to add PDF/A functionality to their own applications without having to develop the needed technology from scratch. Some desktop or server-based products are also available as programming libraries. Suppliers can thus integrate extra functionality into their solutions with minimal development work on their part. These extra functions may include PDF/A creation, validation and management. A business’ IT department can also add PDF/A features to the company’s own software environment for internal projects.

Integrated PDF/A functions

Many document and output management solutions providers offer modules which can be used to perform PDF/A functions. Many systems are already available for high-volume management of a wide variety of input and output channels in PDF and PDF/A format.

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Tags: AFP, GDI, PCL, PostScript, XPS, tagged PDF
Categories: PDF/A