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Alexandra Oettler

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Talking about electronic documents

We’ve done PDF Day events and technical conferences across Europe, in the US, in Australia, and elsewhere. This Electronic Document Conference is the first PDF Association event that’s open to all technologies pertaining to documents. It’s about explor …

Happy new logo!

2006: The PDF/A Competence Center A new year brings new things, and 2019 is no exception! The “four red blocks” logo was first created for the PDF/A Competence Center in 2006. When that organization became the PDF Association in 2011, the design was ad …

Save-The-Date: PDF Day France, Toulouse, April 4, 2019

PDF Day France will be the first French-speaking event of the PDF Association, organised by our member ORPALIS. It will take place in Toulouse which is the home ground of Airbus and we are very happy that Airbus will present a case study around its usage of PDF in their document management environment!

Electronic Document Conference: Call for Papers

Prospective presenters at the Electronic Document Conference 2019 are invited to submit high-quality original proposals for 25-minute presentations on subjects of interest to developers and technical product managers concerned with electronic document implementations.

Have we passed ‘peak PDF’?

How do we gain insight into how users’ views of documents are shifting? Google Trends is an increasingly interesting source of high-level marketplace data. By aggregating Google’s search data over time, reporting a term’s popularity as compared with all other searches.

PDF/A at the Road and Transport Authority of Dubai

Sanat Kulkarni, eDocuMAN Fz LLC
Sanat Kulkarni, eDocuMAN Fz LLC

When the Road and Transport Authority (RTA) of Dubai was established in 2003, its main focus was to create and service a world-class infrastructure for Dubai. Handling the mammoth amount of information generated during the creation and servicing of this infrastructure was a big challenge.

The major problems faced after realization were:

  1. Generation of more than 150,000 pages daily.
  2. Categorization of the generated paper records.
  3. Establishing a process for archiving 50 million pages of backlogged documents, which had to be finished within 18 months.
  4. Setting up a day-to-day capture process for 150,000 pages. eDocuMAN provided a consultancy service as well as backlog conversion services.

Consultancy service

The following consultancy services were provided:

  1. Explaining the difference between documents, records and archives.
  2. Education on the importance of long-term electronic archiving.
  3. Education on archiving paper information in PDF/A–1b format.
  4. Establishing metadata (8-9 fields) for the different categories.

As part of the study it was determined that the 50 million pages would be divided into 168 categories, with each process being unique.

The document sizes ranged from B5 to A0, with paper thickness varying from as thin as onion skins to as thick as hard boards.

Backlog Services

The total manpower resources assigned were 89 for backlog conversion and 17 persons for day-to-day capture.

  • Separate services were created using imaging libraries
  • A process was defined covering reception to delivery of physical documents
  • Synchronized physical document tracking vis-à-vis electronic documents was established

Conversion of the backlog has now been completed, with the data being archived in PDF/A-1b format for easy long-term retrieval and at the same time adhering to international standards.

Tags: 4th PDF/A Conference, Proceedings
Categories: Government, PDF/A