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Alexandra Oettler

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PDF Days Europe 2018 – schedule of sessions

Fittingly for the tenth anniversary of PDF’ becoming an ISO standard, standardization will play a significant role this year. The focus will be on recent developments, with an eye on the future. The agenda also includes PDF market analyses, next-generation PDF for mobile devices, universally accessible PDF files and the industry-supported veraPDF validator initiative.

Hotel Recommendations and Sightseeing Tips for PDF Days Europe 2018 in Berlin

You will visit the No. 1 PDF event – the PDF Days Europe 2018 in Berlin? Great! Here are some hotel recommendations and sightseeing tips near the event location (SI Hotel).

A double anniversary for PDF Days Europe 2018

Richard Cohn, Principal Scientist at Adobe, one of the two co-authors of the original PDF specification in the era of Acrobat 1.0 gives the keynote on 25 years of PDF during the PDF Europe 2018.

PDFcontainer – a proposal

Introduction PDF technology profiles can be leveraged to provide trusted, predictable containers for record types that often present workflow and preservation challenges, with email and case files (associated files in arbitrary formats) as primary use- …

PDF Day: a breakthrough in Washington DC

Over 260 attendees from 40+ federal and state agencies The latest PDF Day event was held on January 29th at the National Archives Building in Washington DC. With a record-breaking number of attendees, the event was a resounding success. PDF is a broadl …

PDF/A at the Road and Transport Authority of Dubai

Sanat Kulkarni, eDocuMAN Fz LLC
Sanat Kulkarni, eDocuMAN Fz LLC

When the Road and Transport Authority (RTA) of Dubai was established in 2003, its main focus was to create and service a world-class infrastructure for Dubai. Handling the mammoth amount of information generated during the creation and servicing of this infrastructure was a big challenge.

The major problems faced after realization were:

  1. Generation of more than 150,000 pages daily.
  2. Categorization of the generated paper records.
  3. Establishing a process for archiving 50 million pages of backlogged documents, which had to be finished within 18 months.
  4. Setting up a day-to-day capture process for 150,000 pages. eDocuMAN provided a consultancy service as well as backlog conversion services.

Consultancy service

The following consultancy services were provided:

  1. Explaining the difference between documents, records and archives.
  2. Education on the importance of long-term electronic archiving.
  3. Education on archiving paper information in PDF/A–1b format.
  4. Establishing metadata (8-9 fields) for the different categories.

As part of the study it was determined that the 50 million pages would be divided into 168 categories, with each process being unique.

The document sizes ranged from B5 to A0, with paper thickness varying from as thin as onion skins to as thick as hard boards.

Backlog Services

The total manpower resources assigned were 89 for backlog conversion and 17 persons for day-to-day capture.

  • Separate services were created using imaging libraries
  • A process was defined covering reception to delivery of physical documents
  • Synchronized physical document tracking vis-à-vis electronic documents was established

Conversion of the backlog has now been completed, with the data being archived in PDF/A-1b format for easy long-term retrieval and at the same time adhering to international standards.

Tags: 4th PDF/A Conference, Proceedings
Categories: Government, PDF/A