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About the contributor
Alexandra Oettler

More contributions
Participating in the PDF Techniques Accessibility Summit

The PDF Techniques Accessibility Summit’s objective is to establish a broad-based understanding of how PDF files should be tagged for accessibilty. It’s an opportunity to focus on establishing a common set of examples of accessible PDF content, and identify best-practice when tagging difficult cases.

Modernizing PDF Techniques for Accessibility

The PDF Techniques Accessibility Summit will identify best-practices in tagging various cases in PDF documents. Questions to be addressed will likely include: the legal ways to tag a nested list, the correct way to caption multiple images, the appropriate way to organize content within headings.

Refried PDF

My hospital emailed me a medical records release form as a PDF. They told me to print it, fill it, sign it, scan it and return it to the medical records department, in that order. In 2018? To get the form via email (i.e., electronically), yet be asked to print it? Did the last 20 years just… not mean anything! So I thought I’d be clever. I’d fill it first, THEN print it. Or better yet, never print it, but sign it anyhow, and return it along with a note making the case for improving their workflow. The story continues…

Slides and video recordings of PDF Days Europe 2018

You missed the PDF Days Europe 2018? Never mind! Here you can find the slides and video recordings of all 32 stunning sessions!

Using PDF/UA in accessibility checklists

PDF/UA, like PDF itself, is internally complex, but used correctly, actually makes things easier.

PDF/A at the Road and Transport Authority of Dubai

Sanat Kulkarni, eDocuMAN Fz LLC
Sanat Kulkarni, eDocuMAN Fz LLC

When the Road and Transport Authority (RTA) of Dubai was established in 2003, its main focus was to create and service a world-class infrastructure for Dubai. Handling the mammoth amount of information generated during the creation and servicing of this infrastructure was a big challenge.

The major problems faced after realization were:

  1. Generation of more than 150,000 pages daily.
  2. Categorization of the generated paper records.
  3. Establishing a process for archiving 50 million pages of backlogged documents, which had to be finished within 18 months.
  4. Setting up a day-to-day capture process for 150,000 pages. eDocuMAN provided a consultancy service as well as backlog conversion services.

Consultancy service

The following consultancy services were provided:

  1. Explaining the difference between documents, records and archives.
  2. Education on the importance of long-term electronic archiving.
  3. Education on archiving paper information in PDF/A–1b format.
  4. Establishing metadata (8-9 fields) for the different categories.

As part of the study it was determined that the 50 million pages would be divided into 168 categories, with each process being unique.

The document sizes ranged from B5 to A0, with paper thickness varying from as thin as onion skins to as thick as hard boards.

Backlog Services

The total manpower resources assigned were 89 for backlog conversion and 17 persons for day-to-day capture.

  • Separate services were created using imaging libraries
  • A process was defined covering reception to delivery of physical documents
  • Synchronized physical document tracking vis-à-vis electronic documents was established

Conversion of the backlog has now been completed, with the data being archived in PDF/A-1b format for easy long-term retrieval and at the same time adhering to international standards.


Tags: 4th PDF/A Conference, Proceedings
Categories: Government, PDF/A