PDF Association logo.

About the contributor
PDF Association

Mission Statement: To promote Open Standards-based electronic document implementations using PDF technology through education, expertise and shared experience for stakeholders worldwide.
More contributions
Participating in the PDF Techniques Accessibility Summit

The PDF Techniques Accessibility Summit’s objective is to establish a broad-based understanding of how PDF files should be tagged for accessibilty. It’s an opportunity to focus on establishing a common set of examples of accessible PDF content, and identify best-practice when tagging difficult cases.

Modernizing PDF Techniques for Accessibility

The PDF Techniques Accessibility Summit will identify best-practices in tagging various cases in PDF documents. Questions to be addressed will likely include: the legal ways to tag a nested list, the correct way to caption multiple images, the appropriate way to organize content within headings.

Refried PDF

My hospital emailed me a medical records release form as a PDF. They told me to print it, fill it, sign it, scan it and return it to the medical records department, in that order. In 2018? To get the form via email (i.e., electronically), yet be asked to print it? Did the last 20 years just… not mean anything! So I thought I’d be clever. I’d fill it first, THEN print it. Or better yet, never print it, but sign it anyhow, and return it along with a note making the case for improving their workflow. The story continues…

Slides and video recordings of PDF Days Europe 2018

You missed the PDF Days Europe 2018? Never mind! Here you can find the slides and video recordings of all 32 stunning sessions!

Using PDF/UA in accessibility checklists

PDF/UA, like PDF itself, is internally complex, but used correctly, actually makes things easier.

PDF: A lifeblood technology of government

.govUnlike most businesses, government records-keepers are responsible for preserving documents for far longer periods than is typical in business, where retention periods rarely exceed 7 years.

Unlike those of most businesses, many formal government documents must be public, accountable, and accessible to users with disabilities, while other publically-accessible documents must be redacted to remove sensitive information.

Unlike those of most businesses, formal documents in government must commonly adhere to exacting standards for reproduction and authenticity purposes. At the same time, government agencies must be ready to accept (and store, and retrieve) vast numbers of pages submitted by millions of taxpayers, lawyers, accountants, companies, regulators, etc.

Government organizations think about documents a little differently than corporations. They have to.

Government needs a record

For bureaucracies and democracies alike, a record of laws, regulations, court decisions, appointments, statements and the many other types of official documents require a fixed representation. Formal documents must have a predictable and authoritative look and feel, and provide consistent performance in all viewing and printing situations. Discounting raster images as insufficient, the only way to responsibly share fixed, formal documents is PDF.

It’s not always easy to determine how PDF technology is best leveraged in non-commercial settings. The PDF Association’s December 2014 PDF Day educational event in Washington DC is designed to help IT decision-makers address their future document technology projects with substantial and clear knowledge of what PDF can do for them.

Making the record

From the judiciary to the legislative branch, from the regulator’s office to defense procurement, government departments have special responsibilities to document their internal communications and records of actions taken. One understated but key quality of PDF is the fact that high-quality documents in this format can be made from almost any source document or system.  Excel, CAD or web-browser, PDF takes it all. It’s flexible, and for this and many other reasons, is ideally suited as an electronic document format of record.

PDF/A can make archival versions from scanned or born-digital documents, incoming email, high volume output, or anything that may be printed from a computer.

PDF/A is recommended for use with archival documents by NARA’s new Transfer Guidance, and the Library of Congress.

Learn how to implement and address typical challenges in workflows based on PDF/A technology at PDF Day, December 10, 2014 in Washington DC.

Tags: PDF Day, education
Categories: Government, PDF/A