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Concordia University in Canada is now requiring theses be submitted to their Spectrum Research Repository in PDF/A format. Microsoft Word files and regular PDFs will no longer be accepted. The University has provided a handy how-to guide providing step-by-step instructions for saving as PDF/A.

Printing technologies are continually evolving to produce materials as quickly and effectively as possible. One big issue faced by the printing and publishing industry includes the tradeoff of engine speed versus data processing–and the PDF/VT standard offers a solution. To learn more, please read on.

Joel Geraci writes,”YouTube Widget for Acrobat Updated… Finally!” and says the widget for Acrobat and Reader (9.0 and higher) will allow streaming video from YouTube directly into PDF files. “URLs for YouTube videos are not considered valid by Acrobat 9 because they do not point directly to the video file but instead to a script that loads the YouTube player,” writes Geraci. However, the widget allows a user to embed codes to add video to any PDF page.

While the recent federal mandate to use PDF/A to file electronic documents in the Case Management and Electronic Case Filing (CM/ECF) system does not specify a deadline, many federal courts are beginning implementation. By moving to PDF/A format, PIT IP Tech blog writes, “electronically filed documents will be more accessible in the future and less dependent on technologies or features that may become unsupported.” PIT IP Tech Blog is offering a primer on how the courts are moving to PDF/A and what they can expect during implementation.

The US District Court of Southern Iowa has announced that PDF/A is its standard of choice for filing documents in the future. Calling it “desirable” to move to the PDF/A standard, the court’s website says, “The CM/ECF Working Groups, the Administrative Office, and perhaps Judicial Conference committees will be considering whether to develop a nationwide plan for all courts to begin enforcement of the PDF/A requirement on the same date. For now, all courts are encouraged to begin their preparations for the transition to PDF/A.”

The recent press fiasco surrounding US President Barack Obama’s birth certificate is a watershed moment for PDF flattening: “the PDF document was released as a multi-layer graphical composition which was immediately preyed upon by hundreds of savvy image manipulators.” Because every element is an independent layer, writes Jacques Guillaumier on the Nitro PDF website, “the resultant set of 9 images is not typical of a PDF file produced from a scanned document, which should have produced one individual image.” With a little care, and a little PDF savvy, it need never have happened.

The Utah Division of Administrative Rules has approved its amendment requiring that all electronically filed documents uploaded into CM/ECF be in the PDF/A format to enhance security and improve the archiving and preservation of case-related documents. No deadline has been set as yet; users may submit documents in both PDF and PDF/A until then.

Windows 8 will have [its]own PDF reader named Modern Reader, according to Rafael Rivera and Paul Thurrott on the Within Windows blog. It is expected to provide “Reader” functionality only, ie open and browse PDF files, rather than the ability to modify. The Windows 8 beta is expected this fall.

The 3D PDF Consortium is boosting awareness of the PDF/E standard’s ability to exchange, visualize, archive and retrieve 3D and other engineering data. The group is holding meetings and briefings at COFES, the Congress on the Future of Engineering Software, April 14-17 in Scottsdale, Arizona. ISO 32000-2 is expected to be published by the International Organization for Standardization (ISO) in 2012 and will improve PDF support for rich media from all sources, such as 3D CAD data.

The Utah Division of Administrative Rules has drafted an amendment to one of its administrative rules that would permit state agencies to submit incorporated materials electronically in PDF/A format. The draft would also continue to permit an agency to submit incorporated materials in paper format. According to an article by Ken Hansen, “The Utah Administrative Rulemaking Act permits an agency to incorporate materials by reference into its administrative rules. When an agency incorporates materials by reference, the statute also requires that the agency provide the Division of Administrative Rules with a copy of the material incorporated.”