PDFs, whether whitepapers, case studies, documentation or anything else, are an important traffic driver for your website. HubSpot Blog offers 6 simple tips for optimizing your PDF documents to gain more exposure for your company’s important materials. Wouldn’t you like to learn more about how to ensure web crawlers find your PDF files?
The construction industry is beginning to realize PDFs potential by leveraging it as a tool for digital project communication and collaboration, including requests for information, submittals, bids, estimates, punchlists and more. “What truly makes PDF valuable is its ability to be redlined and edited while still maintaining the underlying content,” writes Don Jacob. He cites the example of construction management firm Berry and project architect Perkins+Will who “used PDF, rather than paper, to distribute most project documents, eliminating more than 42,000 pages of paper from the project ( Overlook Center in Waltham, Mass.).”
A good slide presentation offering an overview of PDF/A and its use in the US Courts is available online. It includes tips for an organization preparing to embrace PDF/A and describes various PDF/A pitfalls including metadata, redaction, differing requirements for different agencies. The focus is on best practices and it lists a decent index of products for PDF/A creation and validation, and a lot more. Do you have customers preparing to embrace PDF/A?
If you work in the legal profession and you’re seeing that the U.S. Courts moving to PDF/A and want to follow the trend, Adobe’s Rick Borstein offers some tips. Borstein says, “I do not advise law firms to use PDF/A all of the time. PDF/A view mode in Acrobat will not allow you to do many of the day to day edits you need. For example, if you want insert pages in a PDF/A document, PDF/A View mode will prevent the change. Instead, I advise creating PDF documents using a PDF Setting which is easy to conform later to PDF/A. “
Google has announced that PDF export functionality will be part of its soon-to-be-released analytics interface. John Rampton at Search Engine Watch reports that other new features will include email scheduling and mobile ad performance metrics in Google Analytics. The new features are expected to roll out over the next couple weeks.
Swiss «Access for all» fundraising campaign already collected almost 50% of the amount needed to develop a PDF/UA enabled version 2.0 of the free PAC PDF Accessibility Checker tool.
Fear of change is the biggest hurdle for organizations wanting to move from their current electronic archiving format to PDF/A because the believe that it may be difficult to implement and expensive, and not worth the effort to migrate their archives. “There are many upsides to implementing PDF/A,” writes Gary Hodkinson, Managing Director of LuraTech Ltd., in an article on SourcingFocus.com. “Current archiving systems that are based on black-and-white TIFF or basic PDF file formats are not necessarily protected from inaccessibility over the long term. In addition, these formats can result in files that are very large, making it incredibly costly to store documents, particularly those that are scanned in full-colour, and increase bandwidth costs for sharing the files.” Read the full article for more information on why migration is worth the effort.
From its advantages of offering multiple layers for both presentation and data to secure processes and more, PDF is perfect for eBilling and eInvoicing. According to a post by Michael Wright, “The proof is in the adoption statistics – ‘push’ email billing solutions produce double or triple the adoption of paperless processes when compared to web portals.” He offers 5 reasons why PDF e-invoices are a great starting point for both the massive adoption of e-invoicing and a transition to more efficient forms.
Once again there is a Trojan, software that pretends to be something else that installs a backdoor into a computer system, masquerading as a PDF file. This one poses as a message from the United States Postal Service (USPS), according to Sunbelt/GFI Labs. The company warns that “once downloaded onto a system, there are “a lot of potential actions this malware might do, like downloading other binaries/components onto the infected system, updating a copy of itself, posting information to these sites, or waiting for commands from its controller. As of this writing, the file does not download other binaries or additional component files.”
If you would like to convert existing PDF documents to a PDF/A-1b compliant PDF documents, TallComponents is offering sample code on its website to help with the conversion.