PDF Association logo.

Appligent Document Solutions
Status: Full Member
Country: US
Sector: Accessibility
Joined at: Dec 09
Website: http://www.appligent.com/

Linked User
Virginia Gavin
Mark Gavin
Judi Childress
Greg Pisocky

Payroll Processing Simplified by Appligent Document Solutions

Payroll can be one of the largest headaches for employers. Pay ’n Time Payroll Services, a regional payroll processing company, routinely eliminates this issue for many companies, but had a large headache of its own – meeting a client desire to send individual pay stubs to those companies’ employees using secure email.

Usually, Pay ‘n Time would prepare the pay stubs and email a zip file to its client. The client would then log in, download the file and print the stubs for their employees. However, some clients wanted Pay ‘n Time to provide a direct-to-employee payroll service rather then doing it themselves.

A painful, multiple-step system allowed Pay ‘n Time to meet this need, but it required manually typing in all the email addresses for the employees and was prone to human error. “It was too nerve wracking,” says Pete Bucter, President at Pay ‘n Time. “We were always questioning if we’d sent it to the wrong person — and there’s nothing worse than that in the payroll world.”

Those concerns caused Bucter and his staff to discourage people from using the service; Pay ‘n Time needed to streamline the convoluted process and make it more secure. After approaching a few vendors that couldn’t meet his needs, Bucter decided to move forward with having an Appligent developer create a custom script.

Now the zip file containing the payroll information is sent to an internal email address. There a separate third-party plug-in downloads the file and initiates the custom javascript batch process in Acrobat. This javascript, built by Appligent, extracts each individual payroll document, identifies the recipient and sends the document directly as an email attachment with no user intervention.

“Our new system is designed in such a way that it is impossible for private information to be sent to the wrong person,” says Bucter. “The lynchpin of our automated pay stub delivery system is the script that Appligent created.”

And the new process has dramatically reduced the amount of time and effort to send the pay stubs to employees. Bucter calculates that the old system used to take 20 minutes to send pay stubs to 20 people, but now only takes a few seconds.

“Now instead of costing us money, the service brings in money. We really promote its use now and have been adding a few clients a week,” concludes Bucter. “It is cheaper for the client to outsource to us than to do it themselves — it saves them time and money. It’s a win-win situation all around.”

Related Products
AppendPDF Pro
Designed for mission-critical on-demand and high-volume publishing, document personalization, document merging and report-assembly implementations utilizing PDF files, AppendPDF Pro is loaded with features, engineered for performance and is designed for entirely unattended operation.

Redax Enterprise Server
Redax Enterprise Server makes it possible to centralize automated, semi-automated and manual document redaction processes on a server.

Section 508 Certification
The first organization anywhere to offer Section 508 compliance for PDF files, Appligent Document Solutions is the most trusted name in Section 508 remediation of documents in PDF format.

PDF Forms Development
Whether you already have a completed electronic form or are starting from paper, Appligent Document Solutions' forms development services are worth the investment. You'll save time, focus on the outcome instead of the process. We'll provide expert guidance on all the many features available in PDF forms to assure a successful outcome.

SecurSign 5
Encrypt, digitally sign and verify digital signatures on PDF documents.

APCrypt 4
Encrypt PDF documents with User and Owner passwords as well as set document permissions to control viewing, printing, copying, assembly and accessibility.

pdfHarmony can identify problem PDF files; PDF files which are corrupt or malformed or produce errors in page display. pdfHarmony can then; if possible, repair these malformed PDF files.

Extracts metadata and other information, including form field values, from PDF documents and pages.

Dedicated PDF splitting software with many options, including split by Bookmarks.

Appligent PDF Forms API
Core library used to build FDFMerge and FDFMerge Lite now available for use in your own compiled applications.

FDFMerge Lite
Fill and flatten PDF forms with the baby brother of FDFMerge.

StampPDF Batch

StampPDF® Batch lets you add customized text, images, watermarks and more to documents as they are submitted, as they are requested, or in batch mode.