PDF Association logo.

PDF Tools AG
Status: Full Member
Country: CH
Sector: All industries
Joined at: Sep 06
Website: http://www.pdf-tools.com/

Linked User
Hans Bärfuss
Nadine Schuppisser
Ulrich Altorfer
Arianna Battagliese

KINETIC AG Integrates 3-Heights™ Tools to Digitize extensive Paper Archive for Swiss Insurance Company

KINETIC AG is a software and service provider specializing in the development, optimization and support of solutions and processes in the field of ECM (Enterprise Content Management). The company was founded in 1991 and is located in Lenzburg. KINETIC AG has been the sole distributor of windream for Switzerland and the Principality of Liechtenstein since 2002. KINETIC develops integrated solutions and, together with their partners and customers in projects, paves the way to structured document and data archives.

Customer Application Requirements

One of KINETIC AG’s customers is an insurance company who operates a competence center in Switzerland for people handicapped by health issues. They provide a service that gives these people an opportunity to lead an independent life. The competence center counsels and supports their clients, and arranges for appropriate services.

Due to a move of location, the company decided to convert all of their paper dossiers into digital format. Space constraints as well as the growing length of time it took to retrieve files for an assessment were key issues in this decision. Factors like time, security and completeness of insurance dossiers place a high demand on the process – both from an organizational as well as a technical point of view. The paper archive contains approximately 10 million documents.

Originally, the standard import function from KINETIC AG included a solution from a traditional provider as middleware between windream ECM and the high-performance scanners from Pitney Bowes. Due to unsolvable technical problems, or rather an inadequate architecture for this solution, a suitable substitute had to be found quickly. The requirement was that the software had to carry out its task in a stable manner with reliable quality, and in case of error no untraceable circumstances could arise. Additional focus was placed on the conversion speed, the quality of the generated PDF and the file size.

Digitizing an existing paper archive and subsequently destroying the paper copies requires a well-thought process and a high level of quality assurance. The process was therefore so structured that all dossiers are registered before the actual scanning and identified with a barcode. The five high-performance scanners in use create images of the records (as jpg files) and the respective processing information (number of pages, content description etc.). PDF Tools AG’s part of the solution extracts the barcode information.

Afterwards, the jpg documents are processed. The first step uses the 3-Heights™ TIFF Tool Suite and the OCR Add-on to convert the individual images to searchable PDF/A documents. The processed documents are then saved in the DMS archive. Indexing of the files includes also important processing information (number of scanned pages, number of processed pages etc.).

The last step in the process is the quality control. Employees verify the content of the electronic dossiers and the processing information. This is accomplished through displaying the generated PDF files using a 3-Heights™ Viewer component that was enhanced specifically for the insurance company. Release of the dossiers through the quality assurance group triggers the legally compliant long-term archiving and gives the order for the paper copies to be destroyed.

View PDF: KINETIC AG Integrates 3-Heights™ Tools to Digitize extensive Paper Archive for Swiss Insurance Company

Related Products
3-Heights™ PDF Validator

The 3-Heights™ PDF Validator safeguards the quality of PDF documents and the processes that create them. Documents are checked for compliance with the ISO standards for PDF and PDF/A documents. PDF is a widespread format; it is therefore important that interoperability is ensured. Documents containing information of relevance to business or intended for archiving, in particular, need to be validated with regard to their correctness and long-term legibility. This is precisely what the Validator does, whether for a single document or an entire batch.

3-Heights™ PDF Security Tool

3-Heights™ PDF Security Tool is a component to digitally sign in a PDF/A conforming way. The application of an advanced or personal qualified signature guarantees the authenticity and integrity of archived documents. Supported are the embedding of a time stamp and revocation information as well as connecting to a hardware security module (HSM).

3-Heights™ PDF Analysis & Repair

The 3-Heights™ PDF Analysis & Repair component detects and repairs corrupted PDF documents in automated processing procedures. It repairs defective or illegible PDF documents or restores them as far as possible.

3-Heights™ PDF Extract

3-Heights™ PDF Extract is a component for reading out the contents and properties of PDF documents. This component can extract information quickly and efficiently, regardless of whether document content or document properties. The results can be stored in a database, for instance, or used for evaluations and statistics or to secure internal corporate knowledge.

3-Heights™ PDF Optimizer

The 3-Heights™ PDF Optimization component serves the purpose of optimizing PDF documents specifically in preparation for certain applications such as web-based publication, data exchange or printing.

PDF Command Line Suite

PDF Command Line Suite is a set of programs for the command line that process PDF documents individually and in batch mode. It enables you to process PDF documents easily without any programming effort on various operating systems.

3-Heights™ PDF Merge Split

3-Heights™ PDF Merge Split is a component for splitting and merging the pages of PDF and PDF/A compliant documents with practical additional functions.

PDF Prep Tool Suite

The PDF Prep Tool Suite is a programming library for creating, splitting and merging PDF documents. It can be used to add content such as text, images and vector graphics. Interactive elements such as links, form fields and bookmarks can be added and processed.

3-Heights™ PDF to Image Converter

The 3-Heights™ PDF to Image Converter is a component for converting PDF documents into single page or multi-page raster images such as TIFF or JPEG. Alternatively, it can rasterize PDF documents and save them back as PDFs.

3-Heights™ Image to PDF Converter

Converts all popular raster images, such as TIFF or JPEG to PDF/A documents. Optionally OCR text retrieval is available to produce PDF/A documents.

3-Heights™ PDF to PDF/A Converter

The 3-Heights™ PDF to PDF/A Converter is a component for converting PDF documents into the PDF/A format for long-term archiving. The tool analyzes and converts the input document, applying a digital signature where required. This component is both robust and scalable, making it suitable for integration in various processes such as standardization, quality assurance and archive migration.

3-Heights™ Document Converter

The 3-Heights™ Document Converter is a company-wide solution for converting all popular file formats to PDF, PDF/A and TIFF. It addresses various requirements in the field of conversion, in particular: Making documents archivable (especially MS Office documents), migrating existing archives, exchanging documents, fulfilling standards (ISO) and security requirements, archiving websites, archiving email, standardizing the variety of formats across the corporation

3-Heights™ PDF Printer

The 3-Heights™ PDF Printer is a compact component for printing PDF documents. PDF documents are used in many areas of business and need to fulfill differing demands with regard to printing. These include a high throughput rate, high visual fidelity even with complex documents, PDF/A-compliant printing, printing on paper or in print datastreams such as PS, PCL and XPS. The component is characterized by high performance and ease of integration.