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About the contributor
PDF Association

Mission Statement: To promote Open Standards-based electronic document implementations using PDF technology through education, expertise and shared experience for stakeholders worldwide.
More contributions
The Power of the Page

It’s a question that vexes vendors of web-based solutions everywhere: why do people still insist on PDF files? And why does PDF’s mindshare keep going up? “PDF is such antediluvian technology!” they say. “It’s pre-web, are you kidding me? It’s so old-f …

PDF Association technical resources: an overview

PDF is PDF because files produced with one vendor’s software can be read using a different vendor’s software with no loss of fidelity. Interoperability is key to our industry. The PDF Association is a international membership organization dedicated to …

2022: The last year of paper for records-keeping

NARA (The National Archives and Records Administration) is the final depository for the long-term records generated by all other agencies of the U.S. Federal Government. The agency has a key role in preserving the cultural history of the republic as we …

PDF 2.0 examples now available

The PDF Association is proud to present the first PDF 2.0 example files made available to the public. Created and donated to the PDF Association by Datalogics, this initial set of PDF 2.0 examples were crafted by hand and intentionally made simple in construction to serve as teaching tools for learning PDF file structure and syntax.

PDF 2.0 interops help vendors

The PDF 2.0 interop workshops included many vendors with products for creating, editing and processing PDF files. They came together in Boston, Massachusetts for a couple of days to test their own software against 3rd party files.

Intelligent PDF Services Help the U.S. Department of State


Adlib whitepaper_1OVERVIEW

The U.S. Department of State is the lead institution for the conduct of American diplomacy facilitating the promotion and protection of interests for US citizens globally.

The Department currently operates more than 270 embassies, consulates, and other posts worldwide. These provide policy guidance, program management, administrative support, and in-depth expertise in matters such as law enforcement, economics, the environment, arms control, human rights, counter narcotics, public diplomacy, security, consular services and more.

To collaborate, one of the primary communication methods between these bureaus for government to government communication was a primitive black and white ASCII-based cable system established circa World War II.

CHALLENGE

The restrictions associated with the legacy cable-based communication system limited the department’s responsiveness and did little to control the human capital costs associated with the need to scale up the number of employees to address the manual effort required to appropriately process the cables in a timely fashion. In addition, the U.S. Department of State was required to become compliant with NARA. The National Archives and Records Administration (NARA) is the nation’s record keeper that archives important business, legal and historical documents forever. The U.S. Department of State like many other organizations are required to submit their files to NARA in PDF/A (the PDF format for Archiving). So the decision was made to look into technology that could revolutionize their antiquated cable system and provide a reliable, yet scalable solution that would store and archive their cables, enable sharing and improve information accessibility through search, while providing protected access to information by employee clearance level. A secondary, but nice-to-have requirement was the capability to enhance communication by including support for rich media options such as fonts, attachments (like images) and support for Microsoft® Outlook® to easily draft cables.

Read the complete white paper:


Tags: U.S. Department of State
Categories: Government, PDF