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The legal requirements for archiving business documents are increasing the need to also archive e-mail correspondence. This raises the question of which archiving format is most suited for the long-term archiving of e-mails. The PDF/A-1 standard also opens up new possibilities for using a uniform long-term format that contains the document character of an e-mail, can be searched for full text and, at the same time, can contain important metadata. A concept for converting e-mails to PDF/A documents is introduced and particular attention is paid to the process of handling file attachments. [...]
Reproducibility of Archived Documents
Documents must be archived. Electronic archiving has become a universally recognized and practical method of digitally maintaining information. The formats that are used vary from simple raster formats (BMP, PNG and so on) to formats that have complex structures (MO:DCA, AFP) and also include PDF and PDF/A. As the complexity of the individual formats increases, the requirements for the structure and completeness of the documents must be adjusted accordingly and realized consistently. The aim is to ensure that you can reproduce these documents even after a long time. It only becomes clear at the time of the reproduction whether the criteria for a successful reproduction were also consistently implemented and realized. [...]
PDF/A-2 – Technical Overview
The Portable Document Format – developed by Adobe Systems and first published in 1993 – offers a series of beneficial and hitherto unavailable characteristics. In addition to platform independence, this includes reliable rendering of page oriented contents. All components of a file such as fonts, texts, images and graphics are included in the PDF file itself. These advantages made PDF a candidate for standardization for selected usage areas and industries. What all standards have in common is that, as subsets, they restrict the extensive features of PDF and, in this way, optimise it for special application options. [...]
Italian IT network CGN enables 20,000 Professionals to Submit PDF/A-Deeds
Final balance sheets, constitutional deeds, changes and operations on company shares, business transfers, modifications to company agreements, acquisitions, mergers, dissolutions and cancellations: the common denominator to all the annexes delivered to the Companies’ Register is PDF/A format. [...]
Receiving Deeds in PDF/A Streamlines Public Administration
When legislation and practice converge, complying with the regulations is simpler. That’s been the case with the deeds that firms deposit with Infocamere, the Italian Chambers of Commerce Companies’ Register. [...]
Preface – Proceedings 2010
Rome – Can you think of a better place for a conference on long-term archiving than the Eternal City? We are pleased to conduct our 4th International PDF/A Conference in Rome and hope we have organised an interesting program and event in cooperation with our Italian partner, 4IT Group. [...]
PDF/A Making Inroads in the USA
Can a four year old standard have a past that anyone would care about? The answer is yes, if the past begins with the adoption of the personal computer and the proliferation of desktop document creation. [...]
The Knowledge Map: How to Take Advantage of XMP Metadata
Adobe Systems Inc. is using the slogan “Adding intelligence to media” for their XMP standard. The question which will be discussed in this article is: “How can the metadata in XMP be reused in an easy way, and how can a corporation take advantage of this information?”
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Forewords – Proceedings 2010
Forewords – Proceedings 2010 – 4th International PDF/A Conference in Rome [...]
XMP Metadata Primer
Extensible Metadata Platform (XMP) is a metadata framework developed around 2001 by Adobe, and the first version of its specification was published in January 2004. [...]
