The European Publications Office (‘the Office’) is currently digitising its historic archive of around 130 000 publications dating back to 1952. The aim is to make the entire collection accessible for free download and online consultations by October 2009. Outsourced industrial, non-destructive mass digitisation enables production, delivery and upload of 1.5 million pages per month. The main delivery is a PDF/A-1b file containing bookmarks, basic metadata and a background text layer. [...]
These days, many cultural institutions (scientific and public libraries as well as state, private and ecclesiastic archives) are digitializing valuable cultural assets such as books, prints and maps. Along with the aim of enabling a broad public or scientific use or to protect valuable originals from direct access, this process is used in order to preserve the historic originals and to securely store them in the most optimal environmental conditions. [...]
The articles of this chapter contain the content of the Conference-Track A: Archives & Libraries, Public Sector/ eGovernment.
The articles in this chapter contain the conference presentations from Track 1: What you need to know about PDF/A, for novice to intermediate level users. [...]
A sometimes humorous look at the history of archiving and formats, from its origins up till the present day. Beginning with the Ark of the Covenant and then to TIFF and to COLD, followed by a look at how legal regulations changed the archive landscape, this article takes a look at the evolving technologies and requirements for archives. Would you like to brush up on your archive trivia? [...]
Office files and all other electronic documents that the hospital, care facility or medical practice create themselves or receive via e-mail can be converted easily and securely into PDF/A using a PDF printer. In doing so, fonts are embedded or, optionally, only those characters that are actually used. As a result, the files fulfill the ISO specifications for long-term archiving to PDF/A. [...]
There are many advantages to archiving documents and data from digital sources into PDF/A. The source applications are rapidly being developed further. As a result of this, after only a few years, the readability and the authentic display of data can no longer be guaranteed. Furthermore, a company must maintain all of the applications that are used and all of the platforms on which they operate. This incurs considerable costs. Even for documents and files that are created digitally, PDF/A is an excellent choice for long-term archiving and comes with great advantages with regard to uniformity, searchability and cost-effectiveness. [...]
PDF/A documents are not only generated from digital sources – a large percentage of documents are created from scanned hard copies received by mail or from files that are being converted to digital form. In such cases, the company has no access to the original files, and the documents that need to be converted into electronic documents are merely paper copies. PDF/A is preferable to other electronic formats because it is an ISO standard and a target format that provides a range of benefits with regard to archiving and reusing content. [...]