PDF/A Competence Center Newsletter: Issue 13

PDF format was first introduced in 1993 with Adobe Acrobat 1.0 from Adobe Systems. Following the standardization of PDF for special requirements like PDF/X for pre-press, PDF/A for archiving and PDF/E for engineering, Adobe invested a great effort into getting PDF format standardized for universal use. In July 2008, PDF 1.7 was officially certified by the International Organization for Standardization (ISO) as an open standard – ISO 32000. The advantage: the open PDF standard is now manufacturer independent and offers long-term reliability. Changes and future developments to the PDF format are no longer dependent on Adobe. [...]

The Publications Office Digital Library Project

The European Publications Office (‘the Office’) is currently digitising its historic archive of around 130 000 publications dating back to 1952. The aim is to make the entire collection accessible for free download and online consultations by October 2009. Outsourced industrial, non-destructive mass digitisation enables production, delivery and upload of 1.5 million pages per month. The main delivery is a PDF/A-1b file containing bookmarks, basic metadata and a background text layer. [...]

Digital Preservation – Retrospective Digitization and PDF/A

These days, many cultural institutions (scientific and public libraries as well as state, private and ecclesiastic archives) are digitializing valuable cultural assets such as books, prints and maps. Along with the aim of enabling a broad public or scientific use or to protect valuable originals from direct access, this process is used in order to preserve the historic originals and to securely store them in the most optimal environmental conditions. [...]

Session Intro – Track A: Archives & Libraries, Public Sector and eGovernment

The articles of this chapter contain the content of the Conference-Track A: Archives & Libraries, Public Sector/ eGovernment.

Session Intro – Track 1: What You Need to Know About PDF/A

The articles in this chapter contain the conference presentations from Track 1: What you need to know about PDF/A, for novice to intermediate level users. [...]

Once Upon a Time Before PDF/A

A sometimes humorous look at the history of archiving and formats, from its origins up till the present day. Beginning with the Ark of the Covenant and then to TIFF and to COLD, followed by a look at how legal regulations changed the archive landscape, this article takes a look at the evolving technologies and requirements for archives. Would you like to brush up on your archive trivia? [...]

Archiving Electronic Health Records – From Paper to PDF/A

Office files and all other electronic documents that the hospital, care facility or medical practice create themselves or receive via e-mail can be converted easily and securely into PDF/A using a PDF printer. In doing so, fonts are embedded or, optionally, only those characters that are actually used. As a result, the files fulfill the ISO specifications for long-term archiving to PDF/A. [...]

PDF/A for Digital-Born Documents – Archiving MS-Office Documents, E-Mails and Websites

There are many advantages to archiving documents and data from digital sources into PDF/A. The source applications are rapidly being developed further. As a result of this, after only a few years, the readability and the authentic display of data can no longer be guaranteed. Furthermore, a company must maintain all of the applications that are used and all of the platforms on which they operate. This incurs considerable costs. Even for documents and files that are created digitally, PDF/A is an excellent choice for long-term archiving and comes with great advantages with regard to uniformity, searchability and cost-effectiveness. [...]