In Italy, PDF/A is currently widely used as a format for electronic storage and recording because its technical features make it more effective than the TIFF format and because the Prime Minister of Italy authorized a decree in 2008, which states that the PDF/A format must be used in the publication of final accounts and other legal and fiscal documentation. Consequently, PDF/A has become a well-known format, used every day by thousands of Italian users who, at present, can also avail of the solutions and invaluable support provided by members of the PDF Association. The major interest that our country has shown in this format is the reason why Rome hosted the 2010 PDF/A International Conference.
Francesco Tito is the CEO and Marketing Manager of Bridge Technologies Srl. After graduating from Milan’s Polytechnical University with a degree in Electronic Engineering, he immediately started collaborating with important consulting companies in the IT sector. After many years at Ernst & Young Consultant, where he gained experience in applications and auditing, he went on to manage the sale of complex innovative solutions, eventually concentrating on Document Automation and taking part in the successful start-up of Bridge Technologies, an Italian company that has been providing solutions for output management, transformation, conversion into any format, and enhanced document flows for storing, printing and bulk mailing since 2005.
Tel: +39 3358364456
Members in country
Please go here for the list of members in Italy.
Flyer about the PDF/A Competence Center
- PDF/A in sintesi– the ‘bible’ which describes PDF/A on approx. 80 pages very detailed.
- Five articles about PDF/A which give a good overview.
The leading document management magazine in Italy is the DDM magazine, edited by the 4IT group (the marketing and cooperation partner for Italy).
Recommendations and legal requirements
In Italy, PDF/A is becoming the main format used in the electronic storage of documents. Despite a regulatory framework that is still evolving and therefore not well defined, numerous references to the PDF/A format are made at normative and regulatory level. The decree authorized by the Prime Minister of Italy on December 10th, 2008 requires final accounts, consolidated balance sheets, and other documentation to be published in the Business and Trade Registry in PDF/A format without images. This obligation remains until the taxonomies of the XBRL specifications are unavailable or insufficient in terms of “representing a balance sheet approved by companies in accordance with the principles of transparency, correctness and truth”. With regard to electronic storage, there is no binding obligation to use the PDF/A format. Nevertheless, this format has been acknowledged by institutions thanks to the fact that it is unmodifiable and still readable. The Chambers of Commerce also require company documents to be sent in PDF/A format.
The instructions provided by the Business and Trade Registry in relation to online balance sheet storage contain information about converting files into PDF/A format or into another format that does not contain any “macro instructions” or executable code that could activate features that would enable the documentation itself or any facts or data contained therein to be modified. This applies to balance sheets that do not need require the presentation of the list of shareholders (such as s.r.l. and cooperative societies). It also applies whenever the list remains unchanged (in this case, therefore also s.p.a.). Furthermore, Infocamere has published a technical manual that describes the procedure for use with the PDF/A format. This manual is available on the home page of the company’s website.
Italy has multiple events around document and output management and the PDF Association joined the Digital Printing Forum in Milan. The Inprinting fair in Milan also had a PDF/A booth and the Forum PA in Rome is an important fair for the public administration. The PDF/A Conference 2010 in Rome was a complete event around PDF/A.