PDF/A file format is getting a growing adoption in Spain due to its main features: long term archiving and visual preservation. Some public administrations, starting probably with the Junta de Extremadura that on July 25th 2006 agreed on the use of the PDF/A format as one of the only two that should be used for electronic files generation and interchange. Moreover, general interest on this format is gaining momentum as we will see by the request of information and acceptance of seminars about this topic. The number of participants on PDF/A Competence Center webinar “Introducción al PDF/A” February 25th, 2010 was a good example of such interest. The PDF/A Competence Center is a association focused on promoting and spread the PDF/A format. Based in Germany, the PDF/A Competence Center has members from around the world.
Manuel Asorey is the local contact for Spain. He is Director of EPS and PDF/A Competence Center Member. The company has been focused of PDF format since more than 10 years ago and offers consultancy as well as provides software and solutions. Email: email@example.com Phone: +34 91 5484480
Thomas Zellmannis the Managing Derctor of the PDF/A Competence Center and responsible for the marketing activities and has a special focus on Spain. firstname.lastname@example.org
AEDOCDigital is the Association of DMS Companies in Spain. www.aedocdigital.org
The volume of PDF information in Spanish is still reduced. We will highlight:
- PDF/A Competence Flyer
- Introducción al PDF/A, the PDF/A Bible
- Webinar Introducción al PDF/A
- Introducción al PDF/A y al problema del archivado a largo plazo in Envíen (Diciembre 2010 – Enero 2011)
Recommendations and legal requirements
The PDF/A format is being recommended by a lot of different companies and sectors across Europe, starting by the EC. On “Implementing rules for the decision 2002/47/EC, ECSC, Euratom on Document Management and for the decision 2004/563/EC, Euratom on Electronic and digitised Documents” and referred to document digitalization and archiving, they clearly recommend the PDF/A format (III.18.104.22.168) In Spain there are a lot of public administration and companies that, in a growing number, recommend, use or ask for PDF/A. As example, but not in a not an exhaustive mode done the number of possibilities we will emphasize the following: the Economy and Taxes Department on EHA/1490/2010 dated on May 28th 2010 asks for PDF/A as one of the allowable file formats for electronic documents acceptance; on the other hand, Justice Department on “Real Decreto 84/2007”, requests also PDF/A as one of the accepted file format for procedural writings attachments. Finally, is remarkable the “Boletín Oficial del Estado” that moved from a paper edition to an electronic version in PDF/A with long-preservation goal in mind.
PDF/A Competence Center participates in a lot of different events and organize others in order to promote PDF/A. In Spain they have organized a webinar about PDF/A the past 25th February that, done the acceptance, will be followed by others.