It’s a question that vexes vendors of web-based solutions everywhere: why do people still insist on PDF files? And why does PDF’s mindshare keep going up? “PDF is such antediluvian technology!” they say. “It’s pre-web, are you kidding me? It’s so old-f …PDF Association technical resources: an overview
PDF is PDF because files produced with one vendor’s software can be read using a different vendor’s software with no loss of fidelity. Interoperability is key to our industry. The PDF Association is a international membership organization dedicated to …2022: The last year of paper for records-keeping
NARA (The National Archives and Records Administration) is the final depository for the long-term records generated by all other agencies of the U.S. Federal Government. The agency has a key role in preserving the cultural history of the republic as we …PDF 2.0 examples now available
The PDF Association is proud to present the first PDF 2.0 example files made available to the public. Created and donated to the PDF Association by Datalogics, this initial set of PDF 2.0 examples were crafted by hand and intentionally made simple in construction to serve as teaching tools for learning PDF file structure and syntax.PDF 2.0 interops help vendors
The PDF 2.0 interop workshops included many vendors with products for creating, editing and processing PDF files. They came together in Boston, Massachusetts for a couple of days to test their own software against 3rd party files.
With only a month left until the doors open for PDF Accessibility Days in Copenhagen on November 12-13, 2015 , I got in touch with Duff Johnson, who will be speaking at the conference about “How PDF/UA relates to WCAG 2.0”. As I have always struggled to see the relevance of WCAG 2 in my daily life when it comes to getting a job done as a PDF software developer and document producer alike, I grabbed the opportunity and asked Duff for an interview
Interviewer: Olaf Drümmer
OD. You are going to talk about “How PDF/UA relates to WCAG 2.0”. Why would anybody care? Isn’t the W in WCAG about web pages or web sites, whereas PDF/UA is about accessible documents represented in the PDF file format?
DJ. Thats a good question, and there are many valid ways to answer it. There are two things Id like to stress.
PDF is, in fact, how to do a fixed-layout document in the web context.
Second, we have to talk about PDF in the WCAG 2.0 context because WCAG 2.0 is claimed to be technology-neutral, and thus applicable to PDF. Many who are adopting WCAG 2.0 are doing so under the presumption that they will be able to apply WCAG 2.0 equally across all their electronic content; not just web pages, but PDF documents, Excel spreadsheets and everything else. Their desire for a one-size-fits-all solution is understandable – and achievable – but technically, WCAG 2.0 is only part of the answer.
OD. If I am not mistaken, WCAG has never managed to establish a widely shared understanding exactly what accessible PDFs should look like – are you seeing this changing with the advent of PDF/UA? Will all PDFs be accessible in the foreseeable future?
Very commonly, when I receive a tagged PDF file, I open it with a tool that converts the tagged content to HTML. This allows me to quickly review the file as it is presented (in the best case) by assistive technology.
Im afraid what I usually find is that although the content within a given page may be ok, the document as a whole is very poorly tagged. This is usually as much caused by a problem with the document authors understanding of how to create an accessible document as it is with the technology they are using.
That said, these days I can open a bank-statement from any of several huge US banks, and find a very well-tagged PDF. That certainly wasnt true before PDF/UA!
To return to your question the advent of PDF/UA has certainly speeded development of software that creates PDF documents that conform to PDF/UA, and thus, to WCAG 2.0.
The proportion of tagged to untagged PDF will increase slowly over time. I dont think it will ever hit 100%, but theres tremendous potential to make tagged PDF the norm rather than a matter of 1 in 7.
OD. Is the W3C working group in charge of WCAG welcoming the publication of the PDF/UA standard? Are they pointing to at as a more focused guideline for creating accessible PDFs? Will PDF/UA incorporated into a next version of WCAG?
The Web Accessibility Initiative (WAI), the W3C working group which owns WCAG 2.0, refers to PDF/UA in its PDF Techniques as “of note. This language hasnt changed since 2012, when WAI published its first PDF Techniques.
Its unclear to me how WAI wishes to address PDF. WCAG 2.0 isnt really configured to work with 3rd party specifications beyond specific web technologies. The WCAG2ICT document, as presently drafted, adds little light with respect to PDF accessibility. I continue to think the best way to proceed is likely via a comprehensive overhaul of existing PDF Techniques to include proper reference to PDF/UA.
OD. According to WCAG content can only be considered accessible if two or more solutions – reading tools or assistive technology – exist in the market that actually provide access to that content. I have been concerned that this tends to slow down development of new tools and concepts. Is this any different with PDF/UA? How does PDF/UA encourage development of new ways of creating and using accessible documents?
WCAGs concept of accessibility supported is very reasonable in principle, but I agree with you that it inhibits development. As WCAG’s authors themselves will tell you, WCAG 2.0 is not animated by interoperability.
OD. What are the one or two most common and counter productive misconceptions about accessible PDF?
The most common misconception: that creating accessible PDF is somehow mysterious. Not in the slightest. If you can create an accessible Word file or HTML page you can create an accessible PDF file.
The most counter-productive misconception: the idea that WCAG 2.0 by itself can suffice to describe accessibility requirements for PDF documents, software applications, kiosk devices, and so on. The results are clear; incomplete, imprecise specifications mean increased uncertainty and therefore risk, so developers place their efforts elsewhere. For the rest of us: slow progress towards generally accessible content, as WebAIMs surveys attest.
OD. When did you create your first accessible PDF? What has changed since then?
I started playing with tagged PDF in 2000, when Adobe contacted me to explain what they had in mind, and to show me some pre-release software that included the capability to create and manage tags. When Acrobat 5.0 shipped in 2001 my company at the time was ready with PDF Tagging Services.
Im very happy to see that a healthy industry has grown up since the day when Adobe was the only software vendor and I was the only service provider doing accessible PDF. Today there are dozens of different software applications at many different levels that deal with tagged PDF, and hundreds of providers who provide tagging as a service, either via the source file (such as InDesign), or as a remediation of an existing document.
OD. If you had one wish regarding accessible PDF – what would that wish be?
That those writing regulations covering the technical aspects of accessibility would utilize the relevant technology-specific standard – in PDFs case, PDF/UA – in addition to WCAG 2.0.
Duff Johnson is the Executive Director of the PDF Association. He has served as chairman of the committee that wrote PDF/UA since 2005, and as one of two Project Leaders for ISO 32000, the PDF specification, since 2011.
Duff began his career with PDF in 1996 when he started his PDF-centric document imaging service bureau, Document Solutions, Inc. He has managed several companies in the electronic document software space and in addition to his duties with the PDF Association, now operates as an independent consultant based in Winchester, Massachusetts.
Duff Johnson can be reached through his website http://duff-johnson.com.
The PDF Accessibility Days 2015 are an event organised by Jens Bjerre Kirkegaard from IncluDoc, Denmark, in close cooperation with the PDF Association. The main goals of the PDF Accessibility Days are:
For more information, or in order to rehgister, please visit https://www.amiando.com/pdf_accessibility_days.