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Home Discussion forums PDF/A [EN] Convert to a PDF/A-2b w/ "Enable Commenting…"

Convert to a PDF/A-2b w/ "Enable Commenting…"
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1:37 pm
October 3, 2012


Brian Lau

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Hi,  I work for an Illustration company & we are trying to understand how to get a certain kind of PDF. 

 

1)  We use Adobe Illustrator CS5 Version 15.0.2 to create .ai file type illustrations.

 

2)  We export the file as a PDF to simplify (make it smaller also) the deliverable for our client.

 

3)  We then open the PDF version in Adobe Acrobat 10.0.0 to "Enable Commenting & Measuring…" Our client needs this in case they would like to mark it up in Adobe Reader.

 

          The problem is now our client would like the files to be a PDF/A-1b  type.  It is my understanding that PDF/A-1b can not have "Enable Commenting & Measuring…" So they will let us deliver a PDF/A-2b  & it is my understanding that this version can have "Enable Commenting & Measuring…"  (We would just have to change the preference in Adobe Reader to allow it)

 

          My question is how can I easily get a PDF from Adobe Illustrator CS5 converted to a PDF/A-2b with "Enable Commenting & Measuring…" with out any errors?  If you know how this is done & could show us we would be very grateful.  We could do this through email, phone, Skype, whatever would be easiest for you.

 

          P.S.  If you can not show us, is it possible to point us in the right direction?  Thank you.

2:36 pm
October 8, 2012


Francois Fernandes

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Hello Brian,

 

modifying documents is something that PDF/A (all versions 1-3) is advising against. Nevertheless it is possible that a PDF/A Document contains annotations (even PDF/A-1). The PDF/A standard specifies that a "conforming reader" shall not allow modifications of the document. Modifying annotations means changes to the document.

To be a "conforming reader" Adobe Acrobat (and Reader) will go into the PDF/A-Mode when loading a PDF/A Document. In this mode it is not possible to change (or add) annotations. If your customers disable the PDF/A-Mode, they will be (or at least should be) able to add, remove or change annotations.

 

Disabling PDF/A-Mode in Adobe Reader can be done as follows:

Go to Edit > Preferences. In the Preferences Dialog select the Category Documents. There is a Setting, called PDF/A View Mode. Change this to Never. Adobe Reader will now ignore the PDF/A-Flags and behave as usual.
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