What the users and experts say

PDF/A in a Nutshell 2.0 – PDF for long-term archiving

 Stephen Levenson, U.S. District Courts:

Stephen Levenson

“PDF/A now provides a full decade of design ideas from the best and brightest digital preservation practitioners. Rich opportunities exist for having all the features of PDF that you have come to expect in presentation and now with PDF/A-3 the ability to have machine-processible data as XML or text. PDF/A-3 will also allow for keeping the original editable version of your content.

Most of the world has adopted PDF/A as their long-term static format. It has become the true replacement for paper, as its designers envisioned. Other formats will result in the loss of content. It used to be said, no one was ever fired for picking IBM. It will be said some day, no one was ever fired for picking PDF/A. It is that dependable.”

Anton Zagar, EU Publications Office:

Anton Zagar

“The European Union Publications Office stores its digital archive of over 150,000 publications, some of them stretching back to 1952, in the PDF/A format. We also use the PDF/A format to publish the Official Journal of the European Union in 23 languages every day: in 2012 alone we produced 1.2 million pages. The Office has set itself the goal of making all publications, by all bodies of the European Community and the European Union, available in digital form.”

Kai Volmar, Landesbank Hessen-Thüringen (Helaba):

Kai Volmar

“In the world of IT, sometimes you don’t want to be the first to use a new technology. But the advantages of PDF/A convinced us straight away, when compared with the TIFF format we had previously used. As a result, the decision in 2006 to use PDF/A to digitise our records was not a hard one. Meanwhile, the state bank of Hesse and Thuringia now uses nothing but PDF/A for digital archiving, whether the documents first need to be digitised or were born digital in the first place.”

Jacob Bielfeldt, Techniker Krankenkasse:

Jacob Bielfeldt

“In an internal workshop in 2006, the Techniker Krankenkasse identified PDF/A as a promising future-proof document format; today, this is confirmed by the many advantages PDF/A brings. The Techniker Krankenkasse is introducing PDF/A into its ongoing projects step by step. Our first project was to digitise staff records; our second was to use PDF/A in output management. We have increasingly used PDF/A for input management since 2011 and are planning to use PDF/A further.”

 

 

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About PDF Association

Founded in 2006 as the PDF/A Competence Center, the PDF Association exists to promote the adoption and implementation of International Standards for PDF technology.

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